How to Organize Your Day: Techniques of Productivity Geniuses. How To Organize Your Day

Poll: How do you plan your future?

Many books on psychology offer to plan life and even write out plans on a piece of paper, so that this helps to clearly formulate the goal, objectives and means of its implementation, to optimally distribute existing resources and develop sources of new ones. And I decided to find out how modern students plan their lives. Respondents were asked the following question: “Do you plan your future after entering the university or do you live as it turns out?” Initially, everyone was asked a question with the same wording. But everyone specified their answers as much as they saw fit.

Asya: “I prefer not to share specific plans. It is much better to talk about achievements than about projects.” I try not to build long-term plans. There must be courage in life, which is impossible if you constantly live according to a clear, pre-thought-out plan. There is certainly a general outline - without this, life would turn into chaos, there is a certain bar that I will reach at a certain time. But now improvisation, creativity is important for me. Moreover, the best thing that happened to me was, if not spontaneous, then definitely not planned for 3 months (not including graduation, of course).

Anya: “Of course I plan to! Firstly, do not stop at one education, take the second, which will complement the first! Secondly, not only study, but also work at this time, if possible, establish a business. Because it is better to have a material basis for life after university. In general, the plans are as follows: finish studying, get married - family, children, happy old age on the islands of Portugal ... "

Anna: “Yes, I plan to successfully graduate from the university, immediately find a job, gain experience and professionalism, and earn decent money in two or three years. I want to always have a loved one with whom we will create a family in the future. well, then, we’ll earn money, buy our own house and live happily ever after”

Anton: “Of course, I don’t plan very far. For several years, no more than 3. So little, because our country is extremely unstable. In a long time, anything can happen. In general, it is necessary to plan, to set goals. If you think that you have achieved everything, development stops. And you are going back. And I'm used to only forward and set bigger goals. Accordingly, the plans are grandiose.

Julia: “I don’t plan, because when I planned all the plans flew to smithereens. And this is not something that is unpleasant, sometimes it is very insulting and even painful. It is better to solve problems as they come up than to plan ahead. After all, you never know how it will turn there.”

Lyuba: “I plan all the time! Otherwise, it is impossible to achieve the main goal and your dream.”

Olya: “It seems to me that any person makes plans for the future. Even if not 20-25 years ahead, but definitely tomorrow or next week. In my future I see a strong friendly family, a job that I will go to with pleasure. Well, in order to accomplish all this, you need to set yourself a goal and achieve it, go towards it, in spite of any obstacles.

Alexander: Yes, I do. After graduating from my university, I want to work as a military journalist, focusing on the specifics of local conflicts, or get a job in the press service of the Federal Security Service.”

Eugene: Yes, I do. But usually it turns out to plan for a short time, and my friends bring their changes to those plans, who occasionally, but very aptly, throw me new ideas.

The survey showed that the majority of students plan their future. But these plans have very blurred boundaries and represent only a general goal that will be achieved in a certain future. But some students clearly plan their lives, defining the boundaries of the time when these goals will be achieved and even the methods of its implementation. Some people just live for today to feel the adrenaline and courage of action. Well, everyone chooses their own vector of development, depending on their priorities and values ​​... The main thing is that everything goes well for you.

If you want to conduct an ICO, then it is important to be aware of a few things.

There will be no such ICO formats that were in 2017. Firstly, the public itself has become more legible, and regulation is already on the nose. Do experts bet that there will be 6-8 high-profile litigations in 2018? related to ICOs. If you want to do everything seriously and honestly (and not collect money and go to the islands), then you will definitely need to do everything legally. To do this, you need to choose the jurisdiction in which the cryptocurrency is legalized.

Which country to choose?

It is NOT recommended to go to Switzerland and/or Singapore as the price tags there are very appetizing. The annual support of a lawyer will cost around $200,000. You can look at Belize, the Cayman Islands, Gibraltar, you can also take note of Dubai. And by the way, few people know that in Uruguay the cryptocurrency is legal and the price tags are very democratic.

personal selling

In fact, most of the fees take place on closed sales, when you personally discuss your project with a potential investor in your account, and only then pre-ICO and ICO are arranged. It would be nice if you visited personal accounts in different countries, because geographical coverage matters.

By what criteria do investors decide whether to do business with you? In addition to evaluating the project itself that you propose (by the way, there are evaluation criteria), the qualities of the team are extremely important for the investor, namely:

  • ambition
  • expertise (experience in related fields)
  • managerial skills.

The absence of at least one of the above qualities greatly reduces the chances that a large investor will want to invest in your project. Alexey Voronin* also believes that there are a number of other factors that greatly reduce the chances of investing. The main of these factors, the speaker noted with humor, is the lack of adequacy.

The right adviser

Find the right advisor for your team. What is the right advisor?

Firstly, this is a person who most likely already has experience in conducting an ICO and most likely has several projects. In this case, there is one thing: he will have little time for you. To protect yourself from the disappearance of the adviser (especially after you have transferred money to him), you must conclude an agreement with him, which will clearly spell out his functions.

It is advisable to google information about the person with whom you want to cooperate, whether he had scandalous stories, what projects and how many successful ones he advised. There are cases when the case burned out only because of the wrong adviser, so take your time to make the right choice. By the way, there can be several advisors in one project. This is not prohibited at all, but rather encouraged.

If someone knocks on your mail / phone / other means of communication, offering their services as an advisor, then this person is unlikely to suit you. A truly good expert is found by himself, he is not looking for anyone.

It is strictly forbidden to add famous people to the site who have no idea about your project. By doing this, of course, you want to add weight to the project, but this is not difficult to check now. If a fraud is revealed, then you will not wash off, you will be called a scam very quickly and your reputation will suffer greatly.

About money. As a rule, advisors take 0.1 - 1% of the total token sale. Usually in tokens and after/during ICO. If he asks to pay him in advance, and also in fiat, then this is not a very good sign.

Cultural differences

Speaker Dmitry Machikhin* also spoke about one discouraging case that should also be kept in mind. So, for example, guys from Russia with a worthy project met with one reputable lawyer in Switzerland, who was supposed to become their advisor. Deal. The second meeting was already in Moscow, when he flew in to sign the treaty. Unexpectedly (the speaker emphasized that there were no prerequisites for this), he simply got up and left. Until now, they do not know what caused such an act. Shit happens, as they say. Of course, we do not want this for you, but be prepared for surprises.

* Based on the speeches of speakers Alexey Voronin and Dmitry Machikhin at the International Blockchain Summit in Moscow on March 1, 2018.

Alexey Voronin — Entrepreneur, investor, founder of Smart Valley. In 2016 and 2017 he was recognized as the Best Russian Business Coach.

Dmitry Machikhin— Since 2013, he has been professionally advising startups around the world. In parallel, Dmitry launched several of his own projects. Active in the crypto industry since 2014. Advised more than 30 blockchain projects, author of numerous media articles. In 2017, he was appointed to the position of Executive Director of Midex IT Hong Kong.

Benjamin Franklin (Benjamin Franklin) was the son of a soap maker, but thanks to self-organization and discipline, he excelled in many areas: in politics, diplomacy, science, journalism. He is one of the founding fathers of the United States of America - he participated in the creation of the Declaration of Independence and the country's constitution.

Franklin's portrait is featured on the $100 bill, even though he was never President of the United States. He is credited with the authorship of such catchphrases as "Time is money" and "Do not put off until tomorrow what you can do today."

  • "Frogs". Everyone has boring tasks that are constantly put off until later. These unpleasant things are piling up and psychologically pressing. But if you start every morning with “eating a frog”, that is, first of all, perform some uninteresting task, and then move on to the rest, then gradually things will be in order.
  • "Anchors". These are material attachments (music, color, movement) associated with a certain emotional state. "Anchors" are necessary in order to tune in to the solution of a particular task. For example, you can train yourself to work with mail to classical music, and whenever you feel too lazy to unload the inbox, you just need to turn on Mozart or Beethoven to catch the right psychological wave.
  • Elephant steak. The larger the task (writing a dissertation, learning a foreign language, and so on) and the tougher the deadline, the more difficult it is to start its implementation. It is the scale that frightens: it is not clear where to start, whether there will be enough strength. Such tasks are called "elephants". The only way to “eat an elephant” is to cook “steaks” from it, that is, to break a big deal into several small ones.

It is noteworthy that Gleb Arkhangelsky pays great attention not only to the rationalization of work processes, but also to rest (the full title of his bestseller is “Time Drive: How to Live and Work in Time”). He is convinced that without a good rest, including healthy sleep and physical activity, it is impossible to be productive.

Conclusion

Plan your every day. Todoist, Wunderlist, TickTick and other similar programs and services will help you with this. Divide complex large-scale tasks into simple small ones. Do the most unpleasant work in the morning so that the rest of the time you can do only what you like. Develop triggers to help you deal with laziness, and don't forget to include rest in your schedule.

Francesco Cirillo method

You may not be familiar with the name Francesco Cirillo, but you must have heard of Pomodoro. Cirillo is the author of this famous time management technique. At one time, Francesco had problems with his studies: the young man could not concentrate in any way, he was distracted all the time. A simple tomato-shaped kitchen timer came to the rescue.

Conclusion

At the beginning of the day, make a to-do list and get it done by measuring time with “pomodoros”. If you have been distracted for 25 minutes, put the symbol ' in front of the task. If the time has expired, but the task has not yet been completed, put a + and dedicate the next “pomodoro” to it. During a five-minute break, switch completely from work to rest: take a walk, listen to music, drink coffee.

So, here are five basic time management systems with which you can organize your day. You can study them in more detail and become an apologist for one of the methods, or you can develop your own by combining various methods and techniques.

GTD - an alternative to time management

David Allen, creator of the GTD methodology, is one of the most famous personal effectiveness theorists. His book Getting Things Done: The Art of Stress-Free Productivity was named the best business book of the decade by Time magazine.

The term Getting Things Done is a well-known term, and many mistakenly identify it with time management. But even Allen himself calls GTD "a technique for increasing personal effectiveness».

Here's how an expert on the subject explained the difference between time management and GTD.


This is not time management. Time management is impossible. Everyone has the same number of hours in a day. What matters is not the amount of time, but what you fill it with. You need to be able to process large flows of incoming information, determine what actions are needed to achieve goals, and, of course, act. GTD is about that. It is a certain way of thinking and living. GTD is also about the state of flow and the reduction of psychological stress.

Vyacheslav Sukhomlinov

Ready to argue? Welcome to the comments. What do you think is more about GTD - time management or personal efficiency? Also tell us what techniques help you organize your day.

Think back to your biggest failures in life. Quarrels, misunderstandings that changed your whole life in a negative way. Failed exams, job interviews, etc. The reasons for such failures are similar, as a rule, they are the result of poor preparation and rash actions, below we will look at how to do everything and plan your day / week.

What will happen if an athlete stops training a month before the Olympics - skills and muscle strength will significantly weaken and he will take one of the last places. As in sports, in any business you need good preparation, without which the chances of success are greatly reduced.

The key factor in preparation is planning. There is "Rule 6 P": Properly undertaken planning prevents performance degradation.

Below I will give 7 ways to do everything with the help of proper planning of the day, week.

Method 1: Make a to-do list for the day

What is a task list for?

First, let's take a look at how our brain works. It has been found that we can keep under control no more than 7+-2 cases or important thoughts in our heads. To verify this, count how many circles are shown in the pictures:

Rice. one Rice. 2 Rice. 3
Rice. 4 Rice. 5

Most likely, in order to determine the number of objects in figures 1, 3 and 4, one glance is enough.

And for figures 2 and 5, one glance was not enough, it was necessary to count separately. The smaller the objects, the easier it is to manage them. The limit of the brain comes when the number Becomes more than 7+-2.

The same is the case with thoughts, at the same time in our head we can store no more than 7 + -2 tasks, the rest is forgotten.

Imagine a real life situation

You get up in the morning and go to work, on the way you remember that:

You need to buy a gift for the birthday of a loved one;
- Pay for the Internet, until it is turned off.

When you arrived at work:

Find out that you need to prepare a report today;
- I went in, a colleague asked to throw off the contract template;
- After the morning planning meeting, the boss asked me to do 3 things.

The head is already full, but time does not stop, a client, a loved one, a colleague may call you, an unforeseen situation may happen, etc. What happens in such a case? We forget something. If we forget to buy food in the store, then nothing terrible will happen, of course, but you can forget something more important: Do not come to an important meeting, take medicine, etc.

In addition, the more things we have in our heads, the worse our analytical abilities become, since energy is spent on remembering information.

Benefits of a notebook

Notebook - removes all the problems described above and has the following advantages compared to working from memory:

1) Writing down is always faster than memorizing. For example, writing down a cell phone is 10-100 times faster than memorizing. Also with business.

2) Energy saving. In order not to forget the important, we often remember, energy is spent on this. Notebook solves this problem.

3) Reliability. What is written with a pen cannot be cut down with an ax. Any business can be forgotten, against the background of fatigue, emotions or other things. But if tasks are written down, then forgetting is much more difficult.

You can keep a list of tasks on a regular sheet, notepad, but it is better if it is a notebook, because it has a calendar. The list of tasks for the day can be on a computer or paper. The most important thing is that you have it, because it is the basis for planning, like the foundation of a house. If the house does not have a foundation, then the maximum that can be built is a small one-story structure without heating made of plastic or plywood. Also, in planning, of course, you can do without a list of tasks for the day or a notebook, but you will be severely limited in your capabilities.

The most important thing on a to-do list or notebook is a list of things to do during the day. The second most important part is the calendar, in which you can see the tasks that need to be completed on a given day. Therefore, a notebook is preferable to a regular list, because there is a calendar there.

Method 2: Work with the to-do list every day

The most important thing when working with a time organizer or a notebook is to work according to a previously drawn up plan. To do this, review your notebook regularly to find out if you have done everything that you have planned for today. You can view the list after you complete the current task. It is very important to put in your organizer important things that you must do today.

Method 3: First write, then do

If a new task arrives and it is not urgent, then first write it down in a notebook and proceed only when it comes to it. Any new tasks seem very important and we start to take on everything: check mail, make phone calls, etc. But as soon as you start first writing down all incoming tasks in a notebook, you will find that next to this entry there are more important tasks.

All movements of the right side of the body are controlled by the left hemisphere of the brain, which is responsible for logic. When we write down a new task with our right hand, we activate the left hemisphere of our brain, which is responsible for logic. Activating logic when writing with the right hand will help us make better decisions.

By writing everything down in a notebook before starting work, you will be able to complete the most important tasks during the day and will be able to resist secondary tasks that constantly distract you.

4 way. First important, then urgent tasks

All planned tasks should be carried out in order of their importance, and then by the time of execution. Starting with the most important ones and gradually move on to the less important ones. Write down the tasks in your plan for today in order of their importance, then sort by urgency and start working with the highest priority.

For example, a friend called you to chat. Phone call, urgent matter, because the phone is ringing right now, but it may not be important. If you have more significant tasks, for example, to prepare a report on work, then it is better to do more and more important tasks first, in particular a report, and then, if there is time, call back and talk with a friend. But not vice versa, otherwise, due to an insignificant call, you may not have time to do more important things.

Importance over urgency. Urgent tasks should be taken on only if you are in control of the situation and are sure that you will have time for all the more important ones.

5 way: Electronic organizer

There are a huge number of electronic notebooks. An electronic diary has undeniable advantages over paper ones:

A. Save time. On the electronic diary, you do not need to rewrite tasks from the previous day to the current one, and you can also work with it both on a computer and on a phone or tablet, synchronizing data on all devices.

B. Volumes and speed: In an electronic diary, you can very quickly copy a large amount of information for further work. For example: You want to bake a banana pie in the evening and you need to write down the necessary ingredients before you go to the store. If you have an electronic organizer, then you can quickly copy an entire recipe from the Internet into a diary, in just a matter of seconds. At the same time, to write down only the ingredients by hand on a piece of paper, you will need more time than for the entire recipe in electronic form. And in the store, it will be enough to turn on the diary on your phone to quickly understand what to buy.

B. Convenience. It is inconvenient to use an ordinary notebook in transport, in a store, on vacation, in these places it is difficult to write down and look at notes, because the paper diary is large and you need 2 hands to open it. But the electronic notebook on the phone will always be with you, wherever you are: Transport, shop, street. You can quickly take notes on your computer and then sync to have those notes on your phone in seconds.

Method 6: Plan the next day in the evening

Make a plan of action for the next day in advance, the best time is the end of the working day before you go home. This simple action will help you sleep better, because often the cause of insomnia is that in the evening we go over in memory all the important things that need to be done tomorrow so as not to forget them in the morning. And it is these thoughts that prevent us from relaxing and falling asleep peacefully, but if you write down all your plans, you will ensure not only a peaceful sleep, but also an evening.

In addition, when you make a plan in advance, your subconscious mind will constantly work all night on how best to do the planned. The solution to complex problems can come to you at breakfast, on the way to work, or even in the middle of the night. It is in the morning that new ideas most often come and you will use this time to the maximum benefit, you just need to write a to-do list for the next day in advance.

By the way, if you have questions that you want to get an answer to, then before you fall asleep and close your eyes, ask them to yourself, preferably out loud and immediately fall asleep. And in the morning, get ready to immediately write down all the thoughts that may appear at the moment when you wake up or later.

Method 7: Schedule complex tasks for the peak of your activity

Make a plan for the day so that the work that requires a lot of energy falls on the peak of your activity, when you have a lot of energy and you are as productive as possible. As a rule, the peak of activity begins in the morning, because after sleep you have a lot of strength and a fresh head, but it happens that the peak of activity can also occur during the day and even in the evening.

The most energy-consuming activities are things for which there is no talent. Typically, these are the things you don't want to do the most. These tasks in time management are called frogs, because these tasks are unpleasant to start doing. There is a rule in time management - start the day with a frog, i.e., from an unpleasant affair. This rule will allow you to work more efficiently, because it is usually in the morning that you have the most strength, and these forces are extremely important to do the most unpleasant work.

I will give an example from life, I have a technical mindset, so the exact sciences such as: Physics and mathematics are easy for me, but it’s harder with humanitarian subjects, so when I was at school, I often prepared for an English test in the morning. I got up 1-2 hours before school and studied English. It was in the morning that I had the most energy, so at this time it was easier for me to do the difficult task for which I had the least talent. The results of the preparation exceeded all my expectations, I got excellent or good in a subject that I did not like.

Plan the most unpleasant tasks for the peak of activity, for example, in the morning, and you will see how you will get more done and your personal efficiency will increase.

P.S. If you have any difficulties or questions about the article you read, as well as on the topics: Psychology (bad habits, experiences, etc.), sales, business, time management, etc., ask me, I will try to help. Skype consultation is also possible.

P.P.S. You can also take an online training "How to get 1 hour extra time". Write comments, your additions;)

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At an interview, employers often ask candidates: “Where do you see yourself in 5 years?”, “What are your plans for the future?”, “What is your professional dream?” - what to answer such questions, our expert, head of career services HeadHunter Marina Khadina will tell you.

When asking where you see yourself in five years, the employer wants to understand two things: how your plans meet the expectations and capabilities of the company, whether you can implement them in a new place, and also what goals you set for yourself, what you want from your career.

It is important to answer this question honestly and openly, because many companies have a certain career development logic. If your expectations will be very different from the company's capabilities, it is better - both for the employer and for you - to understand this in advance. Then neither the employer will be surprised, nor you will be demotivated later. Here it is appropriate to ask the employer about the company's practice, whether there is an accepted career development logic.

Do not share non-career plans with your employer (building a house, training, family) unless you are most certainly asked about it. The answer to this question should be as related as possible to the work under discussion.

Sample answers for this question:

“In a few years, with additional experience, I would be interested in moving from a technical role to a management role.”

“What are the possible development scenarios in your company for professionals like me?”

“My long-term plans include growing with the company, learning, expanding my responsibilities and bringing the greatest possible benefit to the company's business.”

“I see myself as the most effective employee in a well-organized company like yours (if you know about it). I plan to develop my skills while continuing to add value to certain areas of your company.”

In case of a question about a dream - it's good if you have it. It is important for the employer to understand what you are striving for and whether the proposed work can bring you closer to the goal, whether it will become an obstacle to achieving your goal. It is important that your dream is in some way connected with the career steps that you are going to take in the upcoming workplace in the near future.

Good luck with your interviews!

P.S. If you think you might be invited for interviews more often, try to draw the attention of the employer to your resume. The "Bright Resume" service will highlight your resume in the general list with a bright color, and the "Auto Update" service will automatically raise your resume to the top of the search results list within two weeks.