Instruction

Do the work not randomly, but in an organized manner. Form work blocks and distribute the tasks that you set for yourself for the next worker day. Distribute tasks according to their nature, complexity, and other parameters.

While working, do not interrupt or be distracted. If you do not get distracted by trifles, you will complete this or that task much faster and better, so get used to short breaks, after which you will again have to join the working atmosphere, which takes time.

Combine tasks of a similar nature into one common block and set yourself the task of completing this block in its entirety, and only after that take a short break.

In order to complete the block of the most important and responsible tasks, set non-work hours in advance if you communicate with people at work. Set a certain period of the working day when no one should distract you, and no one should talk to you. At this time, the doors of your office should be closed, and you can do important work in silence and solitude, turning off the Internet.

In the case when negotiation is necessary in the work, plan the negotiation schedule so that they are as effective as possible with minimal energy consumption. All aspects that need to be discussed should fit in an hour of time - a tight time frame will help you avoid long conversations about nothing.

As you get the job done, set priorities. Determine what needs to be done as soon as possible and what tasks can wait. It is impossible to do all the things that lie in front of you at once, so learn to distribute them according to their importance and urgency. If you manage to do worker day the most important tasks, and leave the rest, you will not experience stress due to the fact that day went to waste, and remained undone.

If you have a task that is too voluminous that cannot be completed at one time, divide its execution into stages and work sequentially. Set the deadlines for yourself, as only you can decide which term will be optimal for you.

Do the most important work tasks early in the morning so that from the first minutes of the working day you feel like a self-confident person. In addition, it is important to know which hours of the day you experience an increase in performance, and which - a decline. Organize your worker day in accordance with these cycles and at the time of the decline of the labor force, do not engage in too serious and complex tasks.

Related article

If you never have time to do everything on time, work at night and forgot when you last rested, then you need to know a few rules that will return you to a fulfilling life.

Instruction

Plan no more than 5, maximum 7 cases per day. If you have many tasks to complete, highlight the most important ones, and move the rest to other days.

Do not plan for one day 5 large tasks. There should be only two or even one. Let the remaining 3-4 tasks be small.

Start your day with the most difficult tasks. In the morning you will do them faster, and do the easy ones last.

Hello! In this article, we will talk about planning the working day.

Today you will learn:

1. Why plan your working day;
2. Who needs it;
3. How to plan your work day.

Working day planning

In the 21st century, the rhythm of life has noticeably accelerated and continues to gain momentum. If earlier, in order to be successful, it was required to do one amount of work, now, to achieve success, you need to do a lot more. And people start to face the lack of time. If you chase after all the daily tasks that life throws at us every day, there is no time at all.

Working day planning is a tool that helps not only to effectively use working time, but also to reduce it. This is not a banal to-do list that needs to be completed in a strict order. Planning is the ability to choose what needs to be done, why and when.

That is why good planning not only structures everything you do in a day, but also frees up your time. First of all, you need to do the most important things - this is the main rule. It is useful for every person who has free time at work and does not have a clear schedule to allocate his time correctly.

What does planning include?

Working time planning includes:

• Prioritization.
• Select important tasks.
• Finding the best ways to solve them.
• Search for employment in your free time.

Prioritization helps you understand what needs attention, what can resolve itself, and what issue should just be ignored. Time and information have become much more valuable than before, and getting angry at something that does not give a result is a meaningless thing.

Selecting Important Tasks- almost the same as prioritization, only within one working day. You choose what will bring an important result, what needs to be done urgently, and what can be postponed.

Finding the Best Ways to Solve Problems is a very important point. When planning, you should consider not only what you will do, but also how best to do it. At the same time, it is important not only to save time, but to do everything as quickly and efficiently as possible.

Working with free time should also be included in the work plan. Do you have 2 hours a day freed up that you can spend on something? You can tell your boss about it, and he will load you with work, you can educate yourself, or you can make efforts to develop your own project.

Why is it important to plan your workday?

Anyone who has ever dealt with freelancing, business or "work at will" (like a taxi) understands the importance of arranging things throughout the day. But, for example, most office workers do not consider it necessary to plan their working day.

In fact, the main reason for planning a working day is to increase your own efficiency. If you listen to your own body, you can understand that some things are better for you at one time, and some at another. For example, it is more convenient for you to make calls to other companies after lunch, since you have already woken up, but have not yet had time to get tired, and monotonous work is done faster in the evening, so it is better to postpone driving information into the database until 5-6 hours.

Planning a working day takes into account not only the basic elements of solving problems, but also the personal preferences of each person. Time management was not made to impose the same pattern of high performance on everyone. You must adjust your tasks to the characteristics of your body.

Organizing and planning your day allows you to get more done in less time, leaving time for the things you love.

Who should plan their working day

Everyone should be able to plan their working day. This way you can save time and work more efficiently. But there are 3 categories of people who are simply obliged to engage in personal planning.

. The most undisciplined worker is the freelancer. He does not have a clear schedule, and only the deadline reminds him that it is time to sit down to do something. That is why it is very important for freelancers who work with several clients to plan their working day. It often turns out that new orders appear with a difference of one or two days, and if you delay until the last one, you may not have time to work on two projects.

businessmen. Everything here is almost the same as in freelancing. Especially if it's an online business. On the one hand, you can rest easy at home when your employees are working, but on the other hand, this approach will inevitably prove to be a failure. In the West, the cult of workaholism flourishes among businessmen. They believe that if you do not work 60 hours a week, then you are lazy and you have nothing to do in business.

Leaders. The leader will not always be a businessman. The owner of the company may not take an active part in the affairs of his company, but its director takes responsibility for the operation of the whole mechanism. That is why the leaders of medium and large companies must use their time effectively, because the future of the company depends on their decisions in the long term. Planning the working day of a manager is a way to most effectively allocate your time between strategically important tasks.

Working Day Planning Methods

There are many ways to properly plan your work day. But one of the most effective Eisenhower Matrix. Its essence is as follows.

There are 4 squares:

1. Square A - Urgent and important matters.
2. Square B - non-urgent and important things.
3. Square C - urgent and unimportant matters.
4. Square D - non-urgent and unimportant things.

Square A should almost always be empty. With proper planning, all important tasks should settle in square B and be carried out as they approach A.

Square B These are important things that will help you achieve your goal. This includes all tasks that need to be completed within 1 business day.

Square C means urgent and unimportant cases that need to be transferred to other people. A prime example of urgent but unimportant things is to call a potential client. An employee can do this, you better focus on other things.

Square D, means that there are non-urgent and unimportant things that do not bring you closer to the goal, do not give positive emotions and, in principle, are not needed. In this box, you should write down all useless ideas.

This division of tasks according to their importance and urgency allows you to understand what needs to be paid attention to during the working day, and what can be safely forgotten. The matrix helps not only in work processes, but also in everyday life. If you want to learn English, it is interesting for you and will help you in your career - this is square B. But if you want to learn Spanish just for the sake of knowing it - this is D, and you can safely forget about it.

Rules for scheduling the working day

There are several rules for how to effectively manage your working day. For convenience, we will divide the day into 3 parts:

• The begining of the work day.
• Main workflow.
• Completion.

Morning is the most important step. Depending on how much you slept, how you got up and what you did, your mood, psychological attitude and performance will depend.

The principles of the "right" morning include the following:

• Positive attitude. If you wake up every day thinking you hate your job, your productivity will decrease. Try to start the morning with pleasant thoughts.
• Try not to "swing". Have you noticed that after you get up in the morning, you need another 30-40 minutes to finally recover? This is time not worth wasting. Immediately after waking up, take a shower, make coffee and instead of half an hour "to nowhere", you can have breakfast in peace.
• A leisurely breakfast and the way to work. Starting the day slowly is very important. When you are in a hurry, the body spends extra energy and nerves that could be used for more productive work. If you can't afford a hearty breakfast and a leisurely ride, go to bed later and wake up earlier.
• Key tasks. Most successful business people tend to argue that the most important tasks need to be done in the morning. As the saying goes, “If you want to do everything, eat a frog for breakfast.” The role of the frog is the case for which you do not want to take on at all. Make it in the morning, and the positive attitude from the fact that “the frog is eaten” will last all day.

The main workflow consists of the following tasks:

• Solve urgent problems. It is important to understand that if during the working day some urgent business has fallen on you, you do not need to switch all your attention exclusively to it. First you need to understand whether it is important or not. If important, then you need to immediately proceed to it. If not, transfer responsibility for its implementation to another person.
• Keep deadlines. Every day, you must set yourself approximate deadlines for which you must cope with the entire volume of tasks. It is important that it is not “Do everything before 18:00”, but “At 14:00 - start making a plan, at 15:00 - analyze the indicators, at 16:00 - write a report”, etc.
• Order in the workplace. This is an implicit but very important point. If your desk is a mess, your eyes will constantly get lost among it. And if some foreign document appears at the workplace, you can start studying it and just lose 20-30 minutes.
• Don't follow impulses. It's the most important. There are some triggers that make you shift your focus from work to something less important. Call a friend when you're reviewing a sales plan? It is better not to do this, then you will lose concentration and you can easily miss the working mood.
• Group your routine. It is very important. If you need to make 60 phone calls during the day, then it is better to break them into several small groups, 10 to 15 at a time. After the call, you can perform another task. By constantly switching from routine to vigorous activity, you can do much more.

The end of the working day is based on the following principles:

• Complete what is needed. There is a group of cases that fall into the “important but not urgent” square. They are best completed during the working day, and the “important and urgent” square is always kept empty.
• Check your results against the plan. Everything you did in a day should be compared with what you planned. If you have just begun to plan your working day, then small deviations from the plan will be in the order of things. Try to keep them as few as possible.
• Make a plan for the next day. It is best to do this at the end of the previous working day. So you keep the working mood and, but it is important to draw up a real program of affairs.

If you are a leader, then during the working day you should work closely with your secretary.

Remember that these are all general tips. They do not take into account your individual characteristics. If it is more convenient for you to do urgent work in the afternoon, and not in the morning, this is your right. If you prefer to do a big and difficult task last, and this does not affect your mood in any way for one day, make it last.

The planning of the working day should be individual.

The main mistakes when planning a working day

Despite the fact that the practice of time management is firmly settled in our lives, most people make common mistakes when planning their work day. Here are a few of them.

Mistake 1. Incorrect prioritization.

The Eisenhower Matrix tells us that we have important things to do. But many people can easily confuse what is important to them. Square A, which should remain empty and responsible for urgent and important matters, they often confuse with C, where unimportant matters have accumulated that require immediate attention.

It is important to remember that you should spend energy exclusively on what is important to you at a given moment in time. You should work for the future when things can be postponed and properly planned.

Mistake 2. Too much time is spent on trifles.

In order to explain why first of all it is necessary to make a “base”, and only then the little things, we will use the Pareto Law. It says that 20% of efforts give 80% of results. That is, when you work on something important, you spend 20% of the effort and achieve 80% of the result. When you work on the little things, you get 4 times less result, and spend 4 times more energy.

Let's consider a small example. You need to launch an advertising campaign. If you create 10 creatives, select keywords and phrases for them, and launch them on prepared sites, then this will be 20% of the work that will give 80% of the result. But if you spend time editing fonts and images, selecting and polishing phrases, and finding additional platforms for advertising, you will spend much more effort. All this will need to be done, but after the start of the advertising campaign, when you achieve the first result.

Mistake 3. Lack of time for personal matters.

Each person should have a personal life and freedom of choice of occupation. If you have a lot to do and you don't find one or two hours to do your hobby, then this is bad planning for your own day. Scheduling working time is important not only because it allows you to do more. It gives you the opportunity to do what you love without haste.

In my working practice, I have repeatedly encountered managers who have one important ability. This is the ability to do a lot of things during the day, correctly prioritizing and without experiencing stress. Such a person simply cannot be overwhelmed with deeds. No matter how many projects are being implemented at the moment, he will quickly, calmly and correctly prioritize, group tasks and begin to perform them one by one. I thought about it quite a lot, talked with colleagues and realized that in most cases this ability is not innate, but acquired.

When I was in high school, my beloved uncle gave me good advice: “Keep track of what you do during the day and summarize at the end.” Uncle worked for the International Labor Organization and knew what he was talking about. I am still grateful to him for his advice, and to myself for following that advice. When I graduated from school, I had a clear schedule, most of my tasks and tasks for each day were planned in advance and this did not cause me any protest or discomfort.

Later I kept this rule for the rest of my life. Plans and tasks changed, and the habit of doing several different things during the day only grew stronger, and with it the efficiency and effectiveness of my work. After all, if you think about it, high fatigue, apathy, low productivity are for the most part the result of our vision of ourselves, our work, and last but not least, the lack of the habit of planning and prioritization. Probably, for some creative workers and specialists of a narrow profile, this is not a significant drawback, but it will not work to be a good manager without the ability to plan activities, prioritize and group tasks.

So if you have not accustomed yourself to planning things at school or college, it is best to do this as soon as possible. First, find out what you actually do during the day. Just make a note every half an hour of what you have devoted this time to. When you review your weekly notes, you'll be surprised at how much time is wasted on unimportant, overlapping, or simply irrelevant activities and tasks. Accordingly, the next step is to discard all unnecessary. This will also take a long time to follow, some habits or rituals are very difficult to get rid of. The third step is to group the main tasks and types of work and deal with them sequentially, not in an arbitrary order. This will greatly increase your ability to concentrate. At first glance, this is very simple, no more difficult than doing exercises in the morning. But not everyone is engaged in charging.

As for planning my day, even now I devote a lot of time to this (although my assistants do a lot of preparatory and organizational work). Perhaps later I will write a post about the role of a personal assistant in the work of a leader. The basis of proper time management is. For me, this is a strategy, relationships with key clients and partners, the largest deals, a team, appointments and motivation of employees. If a problem occurs in one of these directions, then this is my problem, which I must solve first.

Another fundamental point is the presence in the timeline for unplanned activities. They always happen, and it is important to have some slack, because there is nothing worse than when one meeting creeps into another or you have to do something in a hurry.

Do not forget that all people are different, which means that planning should be individual. I built my optimal schedule a long time ago. Usually at 9 am I finalize the schedule with the team and look through the briefs describing the meetings that I have to do today. Preparing briefs is a separate issue: they clearly describe the goals, objectives, participants. It also saves me time. After about ten meetings, I go home and spend time with my family, go to yoga or fitness regularly. And closer to the night I still work electronically. This routine allows me not to switch once again between types of work and it is easier to enter the desired mode. However, in order to build and stick to it, I needed to start planning my time from school.

Hello! Today, the article will be devoted to a topic that is relevant and dearly beloved to me: planning. I have long liked to plan, but I noted that I still have problems with it. I didn’t always have time to do what I needed to do, I experienced stress and tension from the choice of what exactly to pay attention to now. My many options for spending time and its inexorable pace robbed me of inner peace and made me less productive.

I wanted to do everything and at the same time remain calm, relaxed and joyful 🙂 Therefore, I decided to look for more information on how to plan time correctly, and I found everything I need! I was attracted to Julia Morgenstern's book on time management because it is designed to help you find your own style of planning based on goals, priorities, lifestyle, personal characteristics.

In this article, you will learn about common planning mistakes that I and many others make, as well as tips for productive time management!

The first and very important step will be changing attitude to time. We perceive it differently, it even flows differently for us, and this is a scientifically proven fact!

Perception of time

Time is something we cannot see or touch. It is something formless and intangible. For most people, it just flows, or runs, or stands still. In order to better manage this ambiguous substance, it is important to give it clear forms and associate it with something understandable and observable in life.

The mess in the closet is also similar to the mess in our affairs.

• It is difficult to find anything - chaos in tasks and deeds.
• Not enough space - time is critically lacking.
• It is problematic to evaluate the content - incorrectly prioritized and the difficulty in completing everything planned.

Time should be limited to days, quarters, months and even hours. Awareness of clear boundaries and "capacity" of the chosen period of time will help to be more productive.

“Your deeds and tasks become objects that you must place in the space of your time. Each task has its own volume, its own dimensions, and the arrangement of tasks in the daily schedule becomes a mathematical equation for you.
Once you have estimated what you need to do, you begin to calculate the volume, capacity of each task and then determine if you can fit them into your space of time.

Julia Morgenstern

Common mistakes in planning

To understand how to properly plan time, we will go from the opposite and look at the mistakes that many people make. They interfere with managing time to the fullest and, accordingly, life.

Below are 5 common technical errors that I have identified. In the book, you can also learn about external and psychological obstacles, but in my opinion, the technical aspect will be more useful now.

1. Lack of specific time to complete tasks. Before you think you can do anything, check your schedule. Check if you really have the opportunity to do this, and if so, when.
   Allocate a specific time when you will be engaged in the implementation of the task that interests you. Of course, to a greater extent this applies to complex, important and lengthy cases 🙂
2. Bad timing. Pay attention to the fluctuations in your activity throughout the day and use this when planning your time. Perhaps in the evening you experience a surge of mental energy, and this should be used. Someone prefers to do the main things immediately after waking up, someone needs to swing for several hours. Someone can take on important matters only in the afternoon. The more you take into account your own characteristics, the faster and more efficiently you will cope with the tasks.
3. Incorrectly calculated time. If you're thinking "this will take five minutes" or "I'll do it in an hour," then take an extra couple of minutes and think about how much time it really takes you to complete. This is very useful when drawing up a daily routine, making a variety of tasks in your day.
   If you feel that you do not calculate the time for things well, then use the timer for the first time. Estimate how long the task will take, and before it is completed, turn on the timer. Compare values ​​and improve your timing skill: it will be very useful to you.
4. The complexity of the scheduled task. If a task seems difficult, then we have difficulty getting started on it. We get distracted by many other “important” things and in the end either do not start it at all, or do it, but not as much as we need to.
   The solution is simple: face the challenge and take some time to think of a plan of action. Perhaps you can break the task into several parts, not do something at all, or entrust someone else. Twist it this way and that, look for solutions - and it will not seem so scary. You will also save time on the approach to it and execution.
5. Lack of a clear organization of the workspace. Everything should be in its place so that your thoughts are in order, your eyes are not distracted by anything, and you can easily find everything you need. Make your workspace comfortable, convenient and conducive to work. Fantasize about this topic, mark what you would like to change, and do it! Even some financial investments will pay off with interest, because it will be easier and more pleasant for you to work, while the effectiveness of your activities will be higher.

Convenient scheduling method

In her book, Julia Morgenstern compares good timing to with kindergarten where there are clear zones for each type of activity. These are areas for reading, drawing, modeling, relaxing and so on.

According to this principle, there should be certain blocks in your plan when you are doing something specific.

For example, from 15:00 to 18:00 you work on a project, from 19:00 to 20:00 you pay attention to physical activity, from 20:00 to 21:00, for example, cook dinner or do some cleaning.

You should have a specific daily plan with such blocks, which includes all the things and areas that are important to you. So in a certain period of time you can fully concentrate on one thing. Everything is thought out and calculated for you, you know that there is also time allotted for any other business.

With this kind of planning, you can avoid many of the mistakes mentioned above by:

• consider the task from different angles and decide how exactly you will perform it;
• calculate how long it will take;
• evaluate when it will be more convenient for you to complete it;
• Give it a specific time in your schedule.

"A time plan is a schedule that is divided into 'activity zones' that correspond to different areas of your life and include all the tasks on your to-do list."

Julia Morgenstern

Therefore, it will be very cool if you have such a plan and a to-do list at hand. I first write down all the things that I would like to do, and based on them I make a plan for the day. Put your tasks in the blocks allocated for such activities and manage your time easily and efficiently!

I am sure that this article on how to properly plan time and do everything was useful for you! Be sure to apply these principles in your life and you will notice that you get more done and feel relaxed and focused.

I read this book about a month ago, it came to me very opportunely. Its full name sounds like this: “Time management. The art of planning and managing your time and your life.

I wanted to understand the topic so much that I read it, taking breaks only for food 🙂 Now planning and time management seem easy and understandable to me, I implement the information received in my life and wonder how such small changes in planning can make life more enjoyable and dynamic!

In the book, Julia Morgenstern tells her story of how she came to the realization that something needed to change in her relationship with time, which then seemed to her unmanageable, like her life. There are also a lot of stories of different people in which you can easily find yourself or simply better assimilate the information received.

The author founded Task Masters, a company that provides planning and time management consulting services to both large companies (for example, American Express, Sony Music and Microsoft) and individuals. She conducts seminars and lectures throughout America. And most importantly, it really helps to take control of your life and manage to do everything you need, easily and with pleasure 🙂

If you want more information about time management, then here is a link to the book. Here you can read it or download it in the desired format.

Some people like this movie, some don't. It seems to me that despite some wildness that begins from the very beginning?, there is something to think about in it. The film was shot beautifully, the actors play excellently, Jude Law was very reliable, completely reincarnated as this outrageous and unlucky House, the character turned out to be multifaceted. I do not regret that I watched it, although some moments are very specific 🙂

I am attaching the trailer. Bye everyone! Don't forget to enter your email in the form on the side or below to receive announcements of new articles as soon as they are published. I hug.

PLAN

PLAN 1. 2.

Explanatory Dictionary of Ushakov. D.N. Ushakov. 1935-1940.

See what "PLAN" is in other dictionaries:

plan- and plan. In the meaning “draw up a plan of action, the implementation of something; smoothly descend" plan, plan, plan. Plan work for the quarter. Plan to the nearest airfield. In the meaning "arrange, arrange according to ... ... Dictionary of pronunciation and stress difficulties in modern Russian

1. PLANNING1, plan, plan (aviation). sovereign to plan 1. Plan for the airfield. 2. PLAN2, plan, plan, and (more often) PLAN, plan, plan. to plan 2. Plan construction... Explanatory Dictionary of Ushakov

Make a plan, arrange, outline, plan, arrange, calculate, mark out, design, parachute, descend, plan, design Dictionary of Russian synonyms. plan see plan sl … Synonym dictionary

See planning 1. Ozhegov's Explanatory Dictionary. S.I. Ozhegov, N.Yu. Shvedova. 1949 1992 ... Explanatory dictionary of Ozhegov

plan- See Plan... Historical Dictionary of Gallicisms of the Russian Language

1. PLAN, roar, roar; St. what. 1. Draw up a plan, a project for construction, structures, etc. 2. Arrange, arrange, build in accordance with the plan (1 sign). Well planned streets. C. building, taking into account its purpose, functioning ... encyclopedic Dictionary

I owl. transition 1. Apply to plan 1. 2. Arrange, arrange, build according to the plan [plan 1.]. 3. Organize business, work, etc. in accordance with the plan [plan 3.]. 4. open Outline according to the plan [plan 3.], include in the plan; schedule. II... Modern explanatory dictionary of the Russian language Efremova

Plan, plan, plan, plan, plan, plan, plan, plan, plan, plan, plan, plan, plan, plan, plan, planned, planned, planned, planned, ... ... Forms of words

Verb, St., Use. infrequently Morphology: I plan, you plan, he/she/it will plan, we plan, you plan, they plan, plan, plan, planned, planned, planned, planned, planned, planned ... ... Dictionary of Dmitriev

Books

• Joomla! -how to plan, create and maintain your website (+ CD-ROM) by Jen Kramer. Content Management System Joomla! combines power and ease of setup, which has made it incredibly popular. But in order to unleash this potential, it is not enough just to download and install ...
• Joomla! How to Plan, Build and Maintain Your Website by Jen Kramer. Content Management System ^oot!a! combines power and ease of setup, which has made it incredibly popular. But in order to unleash this potential, it is not enough just to download and install ...