How to plan your vacation the right way.

If you give yourself to work without a trace, then it is precisely the correctly planned and timely taken vacation is the guarantor of your further labor exploits, inspiration and good health. The question that torments us all is how to relax properly in order to recuperate, where to spend your vacation fun with intelligence and imagination, and most importantly, inexpensively.

First of all, set yourself up for rest. Even if you are able to work 24 hours a day without holidays and days off, you cannot deny yourself a vacation. Otherwise at some point you will break and turn from a good specialist into a squeezed like a lemon, morally and physically tired, sick, unhappy person.

If you constantly overwork, at some point your body will definitely fail and make up for lost time of rest in the form of various ailments and pain syndromes in the form of breaking the whole body (this is at best), arrhythmias and, in the future, hypertension.

If you already feel this, remember that work is not your whole life, and try to immediately exercise your legal right to rest.

Vacation planning.

Decided to rest, so the next step is planning. Decide first vacation time question with your superiors, and if you are your own boss and others, choose the most free time for yourself. In Europe, this is, for example, July or August, when enterprises in full force go on vacation.

We agreed with the authorities, book tickets, book hotel rooms, buy the necessary equipment, and for women, of course, in advance. To have a good rest, you just need to look good, if you like yourself, then others will like you too.

In a word, prepare in advance everything that you will need during your vacation, and do not fuss at the very last moment. Vacation - should bring you pleasure, fulfill your desires.

First of all, rest is a change of activity, and desired, but - for example, a wife or husband or a team.

While performing our daily duties, we use the same areas of our brain at work, while other parts of it are left without work. Therefore, it is necessary to plan your rest in such a way as to involve inactive areas of the brain and let the tired ones relax.

First of all rest is divided into active and passive. If you work in an office, mostly sitting, spend your holidays as mobile as possible. If your work is associated with a large expenditure of physical energy, you are recommended to relax in the form of a beach, spa treatments and various recreational activities. But not incessantly lying on the beach or watching TV. You will get tired of it even more.
Honor? Avoid monotony, it is she who causes increased irritability and, as a result, depression. Such a vacation is more likely to tire, and you will return home completely broken.

Arrange for yourself emotional unloading, change the situation, occupy your thoughts with the contemplation of something beautiful, let new impressions crowd out everyday problems and, most importantly, work.

If you are an active person by nature, start with passive rest - rest, and only then switch to active entertainment. For example, for starters, take a course of massage. It will help you relax, relieve tension in muscles and joints, improve blood circulation.

If your everyday life is ordinary, full of routine, then extreme types of recreation are recommended for you. For example, going down a mountain river, riding a roller coaster, flying a paraglider or parachute over the sea. Yes, what is there to think of, even riding a banana, or swimming in a storm in the sea, will charge you with adrenaline for a long time.

Psychologists recommend paying attention to your temperament when planning a vacation. If you are a fidget, then extreme sports and outdoor activities are more suitable for you. Calm by nature phlegmatic - a long, relaxing holiday without stress and adventure. Melancholics will enjoy creative activity - for example, the search for something unknown, which may leave some kind of result. But cheerful and curious sanguine people simply need emotions, impressions. It can be excursions to new places. Just do not repeat yourself, what surprised you for the first time, the next time will seem faded, and will not bring pleasure.

Not bad part of the holiday can be devoted to hobbies or an activity unrelated to your normal activities.

At the same time, you should not make too busy a schedule of events. Inevitably, your mood will change, perhaps a malaise or the most ordinary rain that will mix up all plans, you will definitely not have time for something, so leave time for surprises and improvisation.

The place for the best rest is the sea or the mountains.

Bounty Island - Bali.

Of great importance is the place you choose to stay. Be sure to leave the city from the hustle and bustle, from polluted air. If you can't stand climate change, then all the same, it is simply necessary to leave the city. After all, there are probably boarding houses or holiday homes nearby. You will simply see new landscapes, and they will have a beneficial effect on the psyche and cheer you up. All worries and worries will disappear.

If you still want the sea and the sun, new acquaintances and exotic, impressions, then, go on long journeys.

Do not forget to pay attention to the company with which you are going to rest. If you are driving vacation with wife or a loved one, then you must be 100% sure that your plans do not diverge, and you will not spoil each other's mood.

If your views on vacation are opposite, then it is better to relax alone or with friends. In any case, do not seek to rest in big companies. You will never please everyone here, and there will always be quarrels. There is even a category of people who are much more comfortable relaxing on their own, making acquaintances on vacation with those who they liked,

In any case, the rest should correspond to your condition and mood.

Vacation with a child.

Have you been to Bali?

If you have to, add a few important points to your plan:

- choose the right one, the presence of separate beds for babies, a playground, a gentle entrance to the sea and a shallow pool are a must.

- take care of nutrition, find out if there is a children's menu.

- ask in advance if there are kids clubs and evening entertainment for children.

- do not forget warm clothes, a blanket, games, books, your baby's favorite toys.

If you decide to go to the sea with a child, it is better to choose a place with a short journey, preferably by plane.

Leisure clothing.

The next step is to give a special one that you will wear during your vacation. It should be comfortable and naturally appropriate. Bright colors, free style.

Women - you should not put yourself on stilettos and pull yourself up in corsets, going to the mountains or to the beach. Forget diet, it won't brighten up your vacation - constant self-control will tire you and your surroundings.
Men - do not get too carried away with alcohol and exotic cuisine, because, if you overdo it, you will sentence yourself to several boring days in the room. Just a healthy sense of proportion is enough.

And the last tip, vacation tends to end quickly, so in order to first working days did not end with a nervous breakdown, return home two or three days before the end of the vacation, and treat yourself to a few more days of sleep and rest, put your house, clothes and thoughts in order.

Remember, for a successful vacation, your positive attitude, desire to relax and have fun is simply necessary. Treat unexpected obstacles on your way as another adventure gifted by fate, which will undoubtedly add memories and interesting stories to your vacation experience. Always remain calm and positive and take care of yourself and your health- then the vacation time will not go in vain, and the energy charge will be enough for the whole working year, until the next vacation.

Think back to your biggest failures in life. Quarrels, misunderstandings that changed your whole life in a negative way. Failed exams, job interviews, etc. The reasons for such failures are similar, as a rule, they are the result of poor preparation and rash actions, below we will look at how to do everything and plan your day / week.

What will happen if an athlete stops training a month before the Olympics - skills and muscle strength will significantly weaken and he will take one of the last places. As in sports, in any business you need good preparation, without which the chances of success are greatly reduced.

The key factor in preparation is planning. There is "Rule 6 P": Properly undertaken planning prevents performance degradation.

Below I will give 7 ways to do everything with the help of proper planning of the day, week.

Method 1: Make a to-do list for the day

What is a task list for?

First, let's take a look at how our brain works. It has been found that we can keep under control no more than 7+-2 cases or important thoughts in our heads. To verify this, count how many circles are shown in the pictures:

Rice. one	Rice. 2	Rice. 3

Rice. four	Rice. 5

Most likely, in order to determine the number of objects in figures 1, 3 and 4, one glance is enough.

And for figures 2 and 5, one glance was not enough, it was necessary to count separately. The smaller the objects, the easier it is to manage them. The limit of the brain comes when the number Becomes more than 7+-2.

The same is the case with thoughts, at the same time in our head we can store no more than 7 + -2 tasks, the rest is forgotten.

Imagine a real life situation

You get up in the morning and go to work, on the way you remember that:

You need to buy a gift for the birthday of a loved one;
- Pay for the Internet, until it is turned off.

When you arrived at work:

Find out that you need to prepare a report today;
- I went in, a colleague asked to throw off the contract template;
- After the morning planning meeting, the boss asked me to do 3 things.

The head is already full, but time does not stop, a client, a loved one, a colleague may call you, an unforeseen situation may happen, etc. What happens in such a case? We forget something. If we forget to buy food in the store, then nothing terrible will happen, of course, but you can forget something more important: Do not come to an important meeting, take medicine, etc.

In addition, the more things we have in our heads, the worse our analytical abilities become, since energy is spent on remembering information.

Benefits of a notebook

Notebook - removes all the problems described above and has the following advantages compared to working from memory:

1) Writing down is always faster than memorizing. For example, writing down a cell phone is 10-100 times faster than memorizing. Also with business.

2) Energy saving. In order not to forget the important, we often remember, energy is spent on this. Notebook solves this problem.

3) Reliability. What is written with a pen cannot be cut down with an ax. Any business can be forgotten, against the background of fatigue, emotions or other things. But if tasks are written down, then forgetting is much more difficult.

You can keep a list of tasks on a regular sheet, notepad, but it is better if it is a notebook, because it has a calendar. The list of tasks for the day can be on a computer or paper. The most important thing is that you have it, because it is the basis for planning, like the foundation of a house. If the house does not have a foundation, then the maximum that can be built is a small one-story structure without heating made of plastic or plywood. Also, in planning, of course, you can do without a list of tasks for the day or a notebook, but you will be severely limited in your capabilities.

The most important thing on a to-do list or notebook is a list of things to do during the day. The second most important part is the calendar, in which you can see the tasks that need to be completed on a given day. Therefore, a notebook is preferable to a regular list, because there is a calendar there.

Method 2: Work with the to-do list every day

The most important thing when working with a time organizer or a notebook is to work according to a previously drawn up plan. To do this, review your notebook regularly to find out if you have done everything that you have planned for today. You can view the list after you complete the current task. It is very important to put in your organizer important things that you must do today.

Method 3: First write, then do

If a new task arrives and it is not urgent, then first write it down in a notebook and proceed only when it comes to it. Any new tasks seem very important and we start to take on everything: check mail, make phone calls, etc. But as soon as you start first writing down all incoming tasks in a notebook, you will find that next to this entry there are more important tasks.

All movements of the right side of the body are controlled by the left hemisphere of the brain, which is responsible for logic. When we write down a new task with our right hand, we activate the left hemisphere of our brain, which is responsible for logic. Activating logic when writing with the right hand will help us make better decisions.

By writing everything down in a notebook before starting work, you will be able to complete the most important tasks during the day and will be able to resist secondary tasks that constantly distract you.

4 way. First important, then urgent tasks

All planned tasks should be carried out in order of their importance, and then by the time of execution. Starting with the most important ones and gradually move on to the less important ones. Write down the tasks in your plan for today in order of their importance, then sort by urgency and start working with the highest priority.

For example, a friend called you to chat. Phone call, urgent matter, because the phone is ringing right now, but it may not be important. If you have more significant tasks, for example, to prepare a report on work, then it is better to do more and more important tasks first, in particular a report, and then, if there is time, call back and talk with a friend. But not vice versa, otherwise, due to an insignificant call, you may not have time to do more important things.

Importance over urgency. Urgent tasks should be taken on only if you are in control of the situation and are sure that you will have time for all the more important ones.

5 way: Electronic organizer

There are a huge number of electronic notebooks. An electronic diary has undeniable advantages over paper ones:

A. Save time. On the electronic diary, you do not need to rewrite tasks from the previous day to the current one, and you can also work with it both on a computer and on a phone or tablet, synchronizing data on all devices.

B. Volumes and speed: In the electronic diary, you can very quickly copy a large amount of information for further work. For example: You want to bake a banana pie in the evening and you need to write down the necessary ingredients before you go to the store. If you have an electronic organizer, then you can quickly copy an entire recipe from the Internet into a diary, in just a matter of seconds. At the same time, to write down only the ingredients by hand on a piece of paper, you will need more time than for the entire recipe in electronic form. And in the store, it will be enough to turn on the diary on your phone to quickly understand what to buy.

B. Convenience. It is inconvenient to use an ordinary notebook in transport, in a store, on vacation, in these places it is difficult to write down and look at notes, because the paper diary is large and you need 2 hands to open it. But the electronic notebook on the phone will always be with you, wherever you are: Transport, shop, street. You can quickly take notes on your computer and then sync to have those notes on your phone in seconds.

Method 6: Plan the next day in the evening

Make a plan of action for the next day in advance, the best time is the end of the working day before you go home. This simple action will help you sleep better, because often the cause of insomnia is that in the evening we go over in memory all the important things that need to be done tomorrow so as not to forget them in the morning. And it is these thoughts that prevent us from relaxing and falling asleep peacefully, but if you write down all your plans, you will ensure not only a peaceful sleep, but also an evening.

In addition, when you make a plan in advance, your subconscious mind will constantly work all night on how best to do the planned. The solution to complex problems can come to you at breakfast, on the way to work, or even in the middle of the night. It is in the morning that new ideas most often come and you will use this time to the maximum benefit, you just need to write a to-do list for the next day in advance.

By the way, if you have questions that you want to get an answer to, then before you fall asleep and close your eyes, ask them to yourself, preferably out loud and immediately fall asleep. And in the morning, get ready to immediately write down all the thoughts that may appear at the moment when you wake up or later.

Method 7: Schedule complex tasks for the peak of your activity

Make a plan for the day so that the work that requires a lot of energy falls on the peak of your activity, when you have a lot of energy and you are as productive as possible. As a rule, the peak of activity begins in the morning, because after sleep you have a lot of strength and a fresh head, but it happens that the peak of activity can also occur during the day and even in the evening.

The most energy-consuming activities are things for which there is no talent. Typically, these are the things you don't want to do the most. These tasks in time management are called frogs, because these tasks are unpleasant to start doing. There is a rule in time management - start the day with a frog, i.e., from an unpleasant affair. This rule will allow you to work more efficiently, because it is usually in the morning that you have the most strength, and these forces are extremely important to do the most unpleasant work.

I will give an example from life, I have a technical mindset, so the exact sciences such as: Physics and mathematics are easy for me, but it’s harder with humanitarian subjects, so when I was at school, I often prepared for an English test in the morning. I got up 1-2 hours before school and studied English. It was in the morning that I had the most energy, so at this time it was easier for me to do the difficult task for which I had the least talent. The results of the preparation exceeded all my expectations, I got excellent or good in a subject that I did not like.

Plan the most unpleasant tasks for the peak of activity, for example, in the morning, and you will see how you will get more done and your personal efficiency will increase.

P.S. If you have any difficulties or questions on the article you read, as well as on the topics: Psychology (bad habits, experiences, etc.), sales, business, time management, etc., ask me, I will try to help. Skype consultation is also possible.

P.P.S. You can also take an online training "How to get 1 hour extra time". Write comments, your additions;)

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I am sure that those of you who are interested in the topic of the infobusiness, watch various lectures and trainings, read books and popular articles, have come across the works of Dan Kennedy more than once. This is a unique business coach who has a degree in marketing. His dissertation was devoted to many pressing problems in the field of business, which he successfully solves every day, and helps millions of people around the world to solve.
Dan Kennedy is considered to be one of those who started to introduce and popularize the information business in the world. This wave has come to us relatively recently, and all the princes of building and running an information business on the Internet were largely based on the foundations that Den outlined back in the last century. He is a man ahead of the era, a man who began to introduce decades earlier what has now become a massively popular phenomenon.

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About 25 years Dan Kennedy spent in various trips and travels. He was invited to different cities, countries, continents. He spent at least 120 to 130 days a year traveling, speaking, lecturing, and training. It happened that in a year he gave 70 large and serious lectures in different countries of the world.
In addition, Dan consulted for many clients in parallel, and managed four firms. For eight consecutive years, Dan Kennedy set himself the goal of publishing at least one book a year. As a result, he has written more than 100 books, audio lectures and training courses. It is incredible how he managed to do everything, despite the fact that he still managed to allocate time for rest, personal life, friends, communication with ordinary people who needed his advice.
Now he has a less crazy lifestyle, much less traveling. However, he has 63 clients in four different advisory programs, three of which meet members 6 days a year and one each 8 days a year. During the year, he also spends one day a month on telecoaching, works simultaneously with 15-20 clients, getting involved in their companies, writing advertising texts for 200 projects for more than 50 clients, attending seminars 10 times, hosting clients for 30 days. office, produces several TV commercials, writes two monthly mailing lists, writes at least one book, races horses nearly every week—two evenings or more—and takes vacations.

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1. Tame your phone

You must learn to free yourself from the total tyranny of the telephone, the dictatorship of the fax, and the control of e-mail. If you are engaged in an important matter, then rarely pick up the phone, or generally ignore all calls that were not planned. If necessary, call back at a convenient time for you, when all the work is completed.
You must clearly understand this lesson, because it is the telephone that is the means that interrupts the important process of creation in the first place. If you answer calls, you will constantly be distracted from matters of known importance to matters of unknown importance. In fact, you give control over yourself and your time to someone unknown, and in the end you don’t have time to do what you planned at all.

2. Minimum business meetings

Many business coaches advise holding business meetings, and rightly so. But almost no one talks about the need to minimize them and not waste time. You should try by all means to reduce the time spent at such meetings.
Just imagine that if Noah, before building his ark, gathered architects, then shepherds, then talked with lion tamers, and at the very end made a business meeting with navigators and navigation experts, then now you would not be reading this article, and somewhere they swam in the ocean, breathing through the gills.
Business meetings rarely do anything useful, and I hate them. You must have clear tactics that will avoid wasting time. If you have already scheduled such a meeting, then do not talk about the weather and the weekend, but go straight to the heart of the matter, to the main goals.

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3. Absolute punctuality

Do you respect your time and want others to respect it? Then you need to start with absolute punctuality. Be always in the right place, at the right time and without the slightest delay. When you begin to behave in this way, you will have every right to demand respect for your time by others. Well, you are not late for an hour, thereby stealing the precious time of another person, so he should not do this either.
Also, punctuality will add to your personal authority, because you will always have an advantage over colleagues, partners, suppliers and dealers. Whatever you do, punctuality is the hallmark of a successful person.

4. Making lists

No time planning system is complete without listing. Whatever person you are, you must write down all plans and important things. Maybe you're the free-spirited type who finds lists limiting and squeezing him like jeans that are a couple of sizes too small. But in reality, everything is completely different. The more small details you write down, the less you have to keep in your head and constantly remember. By unloading your brain, you can do really important and necessary things.

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5. Everything in the service of their goals

The only real reason that many people don't become exponentially more successful in business is because they don't have a reason to. The secret to personal effectiveness is finding good reasons to be effective. But what is efficiency? Here's my definition: effectiveness is the conscious and long-term use of your time, talent, intelligence, resources, and opportunities in a way that brings measurable progress towards your goals. Ask yourself the question often, “Am I getting closer to my goal from what I’m doing right now?” The more often you answer “Yes”, the more effective you will be.

6. Event catalog

Take 90 paper folders and distribute them for half a day. The first thirty is the current month, and the others are the next two. After that, in each folder, put letters, facts, documents that are necessary for meetings, negotiations, or planned cases for that date. Of course, I know that now there are many electronic programs that do this task much faster and more conveniently. For God's sake, if you decide to follow this path and choose electronic catalogs, then this is your right. I am more comfortable working with folders, and this technique has been proven for decades.

7. Time blocks

Learn to set aside time for specific tasks. So to speak, create temporary blocks in which you place all the necessary work. Put a calendar in front of you, write down what and when you will do, also indicate the time intervals.
This will allow you to accurately block the time and bind the task to it. In this way, you will never let other people's affairs push your plans further and further. Remember that your plans come first, and only then the interests and needs of others.
Editor's note: Personally, I've only recently started using this technique, and it helps a lot. I plan to write an article from 12-00 to 16-00, and I'm not going to be distracted anywhere. Indeed, productivity is on the rise. If you don’t set time frames and don’t set blocks, then writing articles can drag on for the whole day, or even night.”

8. Minimum unplanned activity

Train yourself to do everything according to a clear plan. You have to schedule the day in 30-minute segments, clearly define what and when you start to do, and when you finish. The efficiency of work is greatly increased if there is a clear understanding of how long it will take. Without a plan, you will do other things in a chaotic manner. And, I am sure that most of these things will turn out to be unnecessary nonsense that just stole your time.

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9. The Benefits of Trimming

Not everything always goes according to a clear plan, and there are things that are impossible to predict. Stuck in a traffic jam? Instead of being nervous and complaining, use this time to your advantage. Listen to an audio lecture, start learning another language, make some entries in your diary, analyze the outcome of meetings and plan future actions.
You need to be able to use any periods of time to the maximum. Let's say you take the subway for 20 minutes. During this time, you can read several chapters of the book, write a plan for the next day, answer e-mail, or do many other small tasks, and then you will not need to spend time doing them later.

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10. Away from the herd

I think that everything is clear here. You should minimize your participation in the "herd" effect. Leave for work early to avoid traffic jams, and return later when the already established mass has dispersed. Do not go shopping on a Friday night, and do not check into a hotel from 8 to 9 in the morning, when the bulk of visitors do it. You should remove your actions from the "herd" effect as much as possible. Live at your own pace so you don't waste time waiting in line, waiting in traffic, or waiting for something else.
If you manage to organize your life, which will diverge from the main flow, then you will save a lot of time and nerves.

Here are 10 tips Dan Kennedy gives to all those who really want to organize their time, structure it, complete tasks 2 or even 3 times faster, do not spend a lot of useful time on completely unimportant things.

Hello! In this article, we will talk about planning the working day.

Today you will learn:

1. Why plan your working day;
2. Who needs it;
3. How to plan your work day.

Working day planning

In the 21st century, the rhythm of life has noticeably accelerated and continues to gain momentum. If earlier, in order to be successful, it was required to do one amount of work, now, to achieve success, you need to do a lot more. And people start to face the lack of time. If you chase after all the daily tasks that life throws at us every day, there is no time at all.

Working day planning is a tool that helps not only to effectively use working time, but also to reduce it. This is not a banal to-do list that needs to be completed in a strict order. Planning is the ability to choose what needs to be done, why and when.

That is why good planning not only structures everything you do in a day, but also frees up your time. First of all, you need to do the most important things - this is the main rule. It is useful for every person who has free time at work and does not have a clear schedule to allocate his time correctly.

What does planning include?

Working time planning includes:

• Prioritization.
• Select important tasks.
• Finding the best ways to solve them.
• Search for employment in your free time.

Prioritization helps you understand what needs attention, what can resolve itself, and what issue should just be ignored. Time and information have become much more valuable than before, and getting angry at something that does not give a result is a meaningless thing.

Selecting Important Tasks- almost the same as prioritization, only within one working day. You choose what will bring an important result, what needs to be done urgently, and what can be postponed.

Finding the Best Ways to Solve Problems is a very important point. When planning, you should consider not only what you will do, but also how best to do it. At the same time, it is important not only to save time, but to do everything as quickly and efficiently as possible.

Working with free time should also be included in the work plan. Do you have 2 hours a day freed up that you can spend on something? You can tell your boss about it, and he will load you with work, you can educate yourself, or you can make efforts to develop your own project.

Why is it important to plan your workday?

Anyone who has ever dealt with freelancing, business or "work at will" (like a taxi) understands the importance of arranging things throughout the day. But, for example, most office workers do not consider it necessary to plan their working day.

In fact, the main reason for planning a working day is to increase your own efficiency. If you listen to your own body, you can understand that some things are better for you at one time, and some at another. For example, it is more convenient for you to make calls to other companies after lunch, since you have already woken up, but have not yet had time to get tired, and monotonous work is done faster in the evening, so it is better to postpone driving information into the database until 5-6 hours.

Planning a working day takes into account not only the basic elements of solving problems, but also the personal preferences of each person. Time management was not made to impose the same pattern of high performance on everyone. You must adjust your tasks to the characteristics of your body.

Organizing and planning your day allows you to get more done in less time, leaving time for the things you love.

Who should plan their working day

Everyone should be able to plan their working day. This way you can save time and work more efficiently. But there are 3 categories of people who are simply obliged to engage in personal planning.

. The most undisciplined worker is the freelancer. He does not have a clear schedule, and only the deadline reminds him that it is time to sit down to do something. That is why it is very important for freelancers who work with several clients to plan their working day. It often turns out that new orders appear with a difference of one or two days, and if you delay until the last one, you may not have time to work on two projects.

businessmen. Everything here is almost the same as in freelancing. Especially if it's an online business. On the one hand, you can rest easy at home when your employees are working, but on the other hand, this approach will inevitably prove to be a failure. In the West, the cult of workaholism flourishes among businessmen. They believe that if you do not work 60 hours a week, then you are lazy and you have nothing to do in business.

Leaders. The leader will not always be a businessman. The owner of the company may not take an active part in the affairs of his company, but its director takes responsibility for the operation of the whole mechanism. That is why the leaders of medium and large companies must use their time effectively, because the future of the company depends on their decisions in the long term. Planning the working day of a manager is a way to most effectively allocate your time between strategically important tasks.

Working Day Planning Methods

There are many ways to properly plan your work day. But one of the most effective Eisenhower Matrix. Its essence is as follows.

There are 4 squares:

1. Square A - Urgent and important matters.
2. Square B - non-urgent and important things.
3. Square C - urgent and unimportant matters.
4. Square D - non-urgent and unimportant things.

Square A should almost always be empty. With proper planning, all important tasks should settle in square B and be carried out as they approach A.

Square B These are important things that will help you achieve your goal. This includes all tasks that need to be completed within 1 business day.

Square C means urgent and unimportant cases that need to be transferred to other people. A prime example of urgent but unimportant things is to call a potential client. An employee can do this, you better focus on other things.

Square D, means that there are non-urgent and unimportant things that do not bring you closer to the goal, do not give positive emotions and, in principle, are not needed. In this box, you should write down all useless ideas.

This division of tasks according to their importance and urgency allows you to understand what needs to be paid attention to during the working day, and what can be safely forgotten. The matrix helps not only in work processes, but also in Everyday life. If you want to learn English, it is interesting for you and will help you in your career - this is square B. But if you want to learn Spanish just for the sake of knowing it - this is D, and you can safely forget about it.

Rules for scheduling the working day

There are several rules for how to effectively manage your working day. For convenience, we will divide the day into 3 parts:

• The begining of the work day.
• Main workflow.
• Completion.

Morning is the most important step. Depending on how much you slept, how you got up and what you did, your mood, psychological attitude and performance will depend.

The principles of the "right" morning include the following:

• Positive attitude. If you wake up every day thinking you hate your job, your productivity will decrease. Try to start the morning with pleasant thoughts.
• Try not to "swing". Have you noticed that after you get up in the morning, you need another 30-40 minutes to finally recover? This is time not worth wasting. Immediately after waking up, take a shower, make coffee and instead of half an hour "to nowhere", you can have breakfast in peace.
• A leisurely breakfast and the way to work. Starting the day slowly is very important. When you are in a hurry, the body spends extra energy and nerves that could be used for more productive work. If you can't afford a hearty breakfast and a leisurely ride, go to bed later and wake up earlier.
• Key tasks. Most successful business people tend to argue that the most important tasks need to be done in the morning. As the saying goes, “If you want to do everything, eat a frog for breakfast.” The role of the frog is the case for which you do not want to take on at all. Make it in the morning, and the positive attitude from the fact that “the frog is eaten” will last all day.

The main workflow consists of the following tasks:

• Solve urgent problems. It is important to understand that if during the working day some urgent business has fallen on you, you do not need to switch all your attention exclusively to it. First you need to understand whether it is important or not. If important, then you need to immediately proceed to it. If not, transfer responsibility for its implementation to another person.
• Keep deadlines. Every day you must set yourself approximate deadlines for which you must cope with the entire volume of tasks. It is important that it is not “Do everything before 18:00”, but “At 14:00 - start making a plan, at 15:00 - analyze the indicators, at 16:00 - write a report”, etc.
• Order in the workplace. This is an implicit but very important point. If your desk is a mess, your eyes will constantly get lost among it. And if some foreign document appears at the workplace, you can start studying it and just lose 20-30 minutes.
• Don't follow impulses. It's the most important. There are some triggers that make you shift your focus from work to something less important. Call a friend when you're reviewing a sales plan? It is better not to do this, then you will lose concentration and you can easily miss the working mood.
• Group your routine. It is very important. If you need to make 60 phone calls during the day, then it is better to break them into several small groups, 10 to 15 at a time. After the call, you can perform another task. By constantly switching from routine to vigorous activity, you can do much more.

The end of the working day is based on the following principles:

• Complete what is needed. There is a group of cases that fall into the “important but not urgent” square. They are best completed during the working day, and the “important and urgent” square is always kept empty.
• Check your results against the plan. Everything you did in a day should be compared with what you planned. If you have just begun to plan your working day, then small deviations from the plan will be in the order of things. Try to keep them as few as possible.
• Make a plan for the next day. It is best to do this at the end of the previous working day. So you keep the working mood and, but it is important to draw up a real program of affairs.

If you are a leader, then during the working day you should work closely with your secretary.

Remember that these are all general tips. They do not take into account your individual characteristics. If it is more convenient for you to do urgent work in the afternoon, and not in the morning, this is your right. If you prefer to do a big and difficult task last, and this does not affect your mood in any way for one day, make it last.

The planning of the working day should be individual.

The main mistakes when planning a working day

Despite the fact that the practice of time management is firmly settled in our lives, most people make common mistakes when planning their work day. Here are a few of them.

Mistake 1. Incorrect prioritization.

The Eisenhower Matrix tells us that we have important things to do. But many people can easily confuse what is important to them. Square A, which should remain empty and is responsible for urgent and important matters, they often confuse with C, where unimportant matters have accumulated that require immediate attention.

It is important to remember that you should spend energy exclusively on what is important to you at a given moment in time. You should work for the future when things can be postponed and properly planned.

Mistake 2. Too much time is spent on trifles.

In order to explain why first of all it is necessary to make a “base”, and only then the little things, we will use the Pareto Law. It says that 20% of efforts give 80% of results. That is, when you work on something important, you spend 20% of the effort and achieve 80% of the result. When you work on the little things, you get 4 times less result, and spend 4 times more energy.

Let's consider a small example. You need to launch an advertising campaign. If you create 10 creatives, select keywords and phrases for them, and launch them on prepared sites, then this will be 20% of the work that will give 80% of the result. But if you spend time editing fonts and images, selecting and polishing phrases, and finding additional platforms for advertising, you will spend much more effort. All this will need to be done, but after the start of the advertising campaign, when you achieve the first result.

Mistake 3. Lack of time for personal matters.

Each person should have a personal life and freedom of choice of occupation. If you have a lot to do and you don't find one or two hours to do your hobby, then this is bad planning for your own day. Scheduling working time is important not only because it allows you to do more. It gives you the opportunity to do what you love without haste.

Who among us has not wondered what is the greatest value? Quite often opinions differ on this issue. Some believe that information, others - time. Despite the fact that modern society has enough opportunities to save time, for some reason there is just not enough time. And immediately thoughts come to mind: “Why is technological progress playing a cruel joke?”, “How to have time to do everything and even well?”, “How to distribute and plan your day in order to at least partially unload yourself?”. Everything is very simple. You just need to learn how to plan the time correctly.

Rules to follow if you want to be successful

In order to do everything and have time to rest, you should:

• develop a specific plan;
• prioritize dealing with small matters of importance, without leaving them for later;
• do not waste working time on unnecessary things;
• analyze completed tasks on a daily basis;
• properly prioritize according to importance;
• to keep order;
• develop the willpower to follow new habits.

How to learn to plan your day: the stages of planning the time of the head

It seems to be correct to allocate working time, to determine the sequence of daily work is not difficult, however, not everyone can do it. If thoughts come to mind about how to do important things in a timely manner and not get tired, it is important to learn how to properly plan and allocate time. An important role here is played by a properly drawn up plan of the daily routine.

Do not forget about such an important factor as limited time. Time cannot be stopped, changed, returned, which means that the same applies to work, affairs, and our life in general.

There are the following stages of working time planning:

• developing discipline (learning to control your day is an important task for a successful leader);
• determining the degree of importance of cases (it is allowed to plan no more than 3 urgent cases per day);
• rational distribution of cases into important, urgent, light, simple, insignificant;
• drawing up a phased plan for the implementation of work;
• getting rid of simple, small, easy things that take less than 10 minutes to complete (unloading the next days);
• refusal of the manager from activities that “steal” time (watching TV shows, many hours of communication on social networks, gatherings with friends);
• definition of each thing in the house and at work of its place;
• getting rid of work junk (10 minutes a day is enough to sort through documents and throw away unnecessary things);
• choice of hobbies for leisure.

In order not to lose friends and save time correctly, you need to follow the rule: visit pages on social networks 2 times a week, set aside weekends for meeting friends, plan personal meetings in advance, reduce the time of “empty” telephone conversations to 15 minutes a day.

How to make a work plan

Fruitful planning is possible if you adhere to the following sequence in your work:

1. Determine the goals and objectives on the basis of which to develop a work plan. It can be short-term (for a week) or long-term (for a month, quarter, year).

Attention: A successful leader should not deviate a single step from the plan. You can make adjustments to it, for example, swap things around, the days of important meetings, plan events for another time, but you can’t change it radically in any case.

1. Assign tasks and set deadlines for their completion. It is important to learn first of all to do things that have a limited time frame and those that require a lot of effort. Then you can plan medium-term tasks and work that requires the implementation of standard functions. The last thing to do is the less important work.

1. Mandatory marking of urgent matters that arose on the eve of execution in your diary or calendar (allows the manager to have time to do everything on time, without missing important points).

1. Analysis of all cases, reduction of the list of tasks (as far as possible).

To unload your day, it is important:

1. Follow the restriction of the execution of cases: no more than 3 urgent, no more than 10 in total per day.
2. In planning, adhere to the completion of complex tasks at a more favorable time, preferably in the morning, light ones - at the end of the work shift.
3. Do not perform the next work without completing the previous one (it is important to plan the tasks in stages, having completed the previously agreed ones).
4. Do not leave unfinished business, do not transfer them to the next business day.
5. If there are still outstanding tasks, it is recommended to make a note about them in the calendar of important cases, where they should be specially noted. In the event that the same task stably "lives" in the diary for several days in a row, it is worth considering how to refuse it or simply transfer it to another person performing it.

Secrets of rational planning

Proper planning of the day will allow:

• assessment of the work plan, adjustment of tasks, drawing up a daily routine;
• control over the execution of cases, elimination of the simultaneous execution of several tasks (otherwise there is a risk of low performance in work);
• completion of the started cases;
• elimination of obstacles that prevent the manager from fulfilling the assigned tasks, distract attention, affect plans;
• alternation of work with rest;
• time planning analysis;
• continuous improvement of their performance.

Secrets of saving the manager's time

1. It is important to combine similar tasks, for example, combine negotiations, parse correspondence, respond to emails.
2. Equally important is the creation of a calm environment. This is necessary so that nothing distracts from work.
3. Limiting your working time will avoid unproductive results from business meetings.
4. The ability to prioritize is an important indicator of rationality and consistency of affairs, which affects the achievement of goals.
5. Performing exceptionally important tasks allows the leader to achieve high performance in his work.
6. A significant part of the time will help to save the distribution of tasks between employees.
7. Equally important is the phasing in the work. Moving towards the goal is much easier if you climb the stairs, starting with small things and reaching heights.
8. Keeping a diary of important things will help eliminate the overlap of some tasks on others, the accumulation of cases at the end of the month.
9. Important decisions are best made in the morning. In this way, you can create a feeling of success for the whole working day.
10. When making plans, schedules, it is important to take into account the true level of ability to work, since it is he who affects the final result of the work.