Working time is the time that any employee devotes to the performance of his labor function. Its duration is regulated by labor legislation.

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Working time planning is an integral part of its management, that is, time management. This fashionable word today means not just time management, but its effective planning to achieve the goals of the enterprise. After all, time is one of the resources that must be used rationally.

Why and who needs it?

Talking about time management is not entirely correct. Its course does not depend on human actions, it does not accelerate or slow down.

It is worth managing the use of this time. And for the enterprise it is important at all levels - from the head to ordinary employees. Efficient use of this resource directly affects labor productivity, and hence profits.

For any company, planning of working time is also important.

The number of employees of the enterprise, and hence the financial costs associated with personnel, depends on what fund of working time is required to perform production tasks.

Reasons for lack of time

Scarcity means lack. In our case - the lack of working time to complete the task assigned to a particular employee, department or enterprise as a whole.

The result may be a delay in the execution of the order and its adverse consequences. Most often, the lack of time is associated with the incompetence of the leader.

There are three groups of reasons leading to lack of time:

• personal qualities of the leader;
• manager's actions;
• independent reasons.

The personal qualities of the leader, leading to loss of time, can manifest themselves in such phenomena as:

• fussiness, that is, the hasty commission of erratic actions;
• constant haste;
• lack of proper rest due to the completion of the house.

Illiterate actions lead to the fact that there are:

• low or no motivation among employees;
• violation of communication;
• lack of ranking of cases according to the degree of importance;
• inability to delegate authority.

Reasons independent of the manager, leading to a lack of time for the manager and his subordinates, are:

• too many tasks, cases, assignments;
• unplanned events (time thieves).

These causes usually do not occur in isolation. They flow from one another.

The result is a vicious circle, out of which only correct and rational planning will allow. And control over the implementation of the planned activities and the time spent on them.

What tasks can be solved?

Planning is one of the tools for making various management decisions. It involves setting goals and identifying ways to achieve them. That is, it is a kind of opportunity to look into the future of the company and decide how exactly and for how long you can get there.

Planning and managing working time allows you to solve the following tasks:

• increasing the level of performance:
• control of actions and time spent on them;
• work schedule optimization;
• improving techniques for using time;
• elimination of time-inefficient types of activities;
• rational planning of the most important cases;
• clear separation of work and personal time.

Kinds

Time planning in an enterprise, like any planning, can be divided into types according to various criteria:

• by coverage (general and particular);
• by content (strategic, operational and current);
• by objects (personnel, production, financial);
• by periods (short-term, medium-term, long-term);
• possible changes (hard and flexible).

General fund planning

Planning the general fund is impossible without calculating the cost of working time. In order to understand how much this resource is required, various methods are used.

Then the working time must be normalized, that is, based on the results of cost calculations and scientifically based standards, to derive the optimal time for the manufacture of one unit of production or the completion of a task.

Rationing is the core of planning the general fund of time. It is on its basis that the number of required personnel, costs for, and incentive criteria are determined.

The general fund consists of:

• calendar;
• nominal (calendar without days off and holidays, but taking into account shortened pre-holiday days);
• effective (how much one employee worked in the planning period).

Individual

No less important than overall planning will be the time management of each employee.

Here it is important to know who to set a rigid schedule, and who knows how to plan his time as efficiently as possible. Still, there are a few important points.

For example, maintain a ratio of 60/40. That is, plan 60% of the working time for solving current problems, and leave 40% for unforeseen tasks and creative activity (two blocks of 20% each).

This and other important principles of planning individual working time were formulated by L. Seivert.

He did not single out fundamental differences between managers and specialists in terms of the efficiency of using working time. However, I would like to point out some aspects.

Leaders

For a leader, planning skills are especially important.

This is its function: to set goals, determine the time frame for achieving it and control the result, as well as delegate authority, getting rid of those tasks that specialists can perform.

Specialists

The specialist plans his time, based on the tasks set by the manager. Self-discipline skills are of great importance to him.

Planning of working time at the enterprise

Any plan must be recorded in writing, otherwise it does not exist. Electronic planning will help facilitate time management. The use of modern technology will not only allow you to visualize the to-do list.

Modern gadgets are able to remind their owners of important events.

General rules

• The plan must be drawn up in the evening and amended in the morning.
• All the cases included in the plan must be divided by time into short, medium and long-term.
• The volume of cases should be realistic, do not try to embrace the immensity.
• Record not only goals, but also expected results.
• Determine priorities.
• Set precise deadlines for completing each task.
• Delegate authority.
• Plans should be updated regularly.

What to include in the plan?

The plan must include absolutely all the things that have to be done during the day. This will ensure that nothing is missed in the next steps.

It is necessary to write down everything - from a meeting with the head, to congratulating a colleague on his birthday by corporate mail. You need to start with those that have the exact time: meetings, appointments, conferences, etc.

In addition to the assignments of the management, it is worth including those cases that contribute to career advancement. For example, advanced training or creative work on a project.

Prioritization

In order for time planning to be really effective, it is necessary to rank everything entered into the daily (weekly, monthly, etc.) according to their degree of importance and urgency. And then do it in descending order of importance.

Technology and methods

The most commonly used methods for prioritization and time planning are the Eisenhower Matrix and the Pareto Law.

Briefly, it looks like this:

• all cases are divided into important and urgent, important and non-urgent, less important and optional;
• most of the time (up to 80%) should be devoted to the most important and urgent;
• this must be done at the beginning of the working day.

Performance analysis

It is possible to check how efficiently any employee uses his working time mathematically. For this, various coefficients are used, for example, extensive use of time.

Its calculation formula looks like this:

Ke \u003d (general fund of time - breaks in work) / total fund of time.

The ideal value would be one. The more Ke differs from it, the more inefficiently working time is used.

• through the fault of the employee and for reasons beyond his control;
• for personal needs.

To do this, the desired value (in minutes) is substituted into the numerator of the formula, and the total fund of time remains in the denominator. Here the relationship is reversed. The closer this value is to one, the more irrationally the working time is spent.

Examples

Planning a working day, week or other period largely depends on the specifics of the profession. Especially if it involves elements of creativity.

Consider what you should pay attention to representatives of such professions as a legal adviser and a manager in the banking sector.

For a lawyer

A feature of this profession is participation in court hearings. Consequently, the work schedule necessarily includes a schedule of trials and procedural terms for the preparation of certain documents. These are the most important and urgent matters.

The time of meetings and negotiations with clients is coordinated based on the remaining free intervals. What remains as a result is spent on analytics and reporting.

The plan for the day will look something like this:

Time	Tough deadlines	Flexible Tasks
9-00	operational meeting
10-00		Write a report for the boss
11-00		View again the documents for process N
12-00	Court session in case N
13-00		Dinner
14-00		View supply contracts
15-00	Meeting with A, filing a claim
16-00	Prepare an appeal for a case
17-00		Check deadlines for procedural documents

For a bank manager

The working day of a bank loan manager will consist of several blocks:

• appointments tied to time;
• drawing up contracts based on the results of meetings;
• cold calls to expand the customer base;
• preparation of commercial offers, etc.

The day plan for such an employee may be as follows:

And a few last tips:

• When determining the importance of a task, it is worth asking yourself the question: “What will this give me?” And proceed with the execution only if the answer suits. If you don't like the answer, then you can probably postpone the task for the time being.
• First of all, in the morning, it is worth doing the most unpleasant, but important things.
• Large and complex tasks are best accomplished when broken down into small and easy ones.
• It is vital to give yourself a good rest from work.

• How to set targets based on previous periods
• Is it always necessary to require 100% completion of the plan?

effective planning, as you know, is the key to the well-coordinated work of the company, which plays an important role in its long-term development.

Planning helps in those moments when you need to make the right management decision. Therefore, you must answer three questions:

1. What is the state of the company today?
2. In what direction does the company plan to move?
3. How does the company plan to achieve this, what will it do?

The beginning of planning in the company will be the realization of what needs to be done for further effective functioning and development. Success depends on the following factors:

1. The quality of goal-setting in the main key issues of the development of the organization.
2. The quality of the preliminary analysis of the activities of the enterprise, competitors, market, product distribution, etc.
3. The quality of the assessment of competitiveness.
4. Choice and implementation of strategy.

What are the goals of effective planning

1. Strategic goals - a description of the company in the future. These goals affect all areas of the company's activities. They are official goals that reflect the purposeful activities of the enterprise to achieve the goals in the long term. Due to the strategic plans, the time frame for the implementation of the goals can be determined - usually 2-5 years ahead. Strategic planning is intended to review and develop new products and enterprise capabilities.

2. Goals for specific, most important departments of the enterprise - tactical goals. The calculation of plans for these goals is made for a period of not more than 2 years. Tactical planning is intermediate between short-term and long-term periods. This planning solves a set of issues that relate to the achievement of goals through the distribution of existing resources.

3. Operational or operational goals - a set of tasks set for a given time period for the lower departments of the enterprise or individual employees. Implementation of operational plans is carried out in the short term. Operational planning involves the construction of schedules for individual employees and departments.

To ensure maximum efficiency in the activities of the enterprise, a hierarchical chain of goals should be formed.

• Economic planning at the enterprise: lessons from the crisis

CEO speaking

Mikhail Strupinsky, General Director of the group of companies "Special Systems and Technologies", Moscow; candidate of technical sciences

It should be noted that there is no universal scheduling algorithm. Appropriate methods of effective planning depend on the specifics of the enterprise - on the nuances of production and sale of products. Like many businesses, our company prefers planning from sales. We build forecasts of two types - by product and by distribution channels.

Planning at our enterprise is designed to solve two problems: to ensure efficient utilization of production capacities and to provide for the non-linear nature of the sale of goods. That is why marketing specialists and specialists from the development department are involved in the preparation of production plans. This allows you to take into account market forecasts (for example, a worsening economic situation or, conversely, an explosive growth in demand for products).

In order for planned indicators to be achieved in practice, modern production requires adequate technical and information support. Otherwise, monitoring and evaluating the results of activities will be difficult. But regular recording of deviations and analysis of their causes is the most important tool that allows you to improve the planning system at the enterprise.

Types of effective planning

1. Depending on the degree of coverage of areas of activity.

• general planning - all areas of the enterprise are planned;
• private planning - certain areas of activity are planned.

2. Depending on the content (types) of planning:

• strategic - the search for new opportunities, the creation of certain prerequisites;
• current - planning with linking all areas in the activities of the enterprise and the work of all structural divisions of the organization for the coming financial year;
• operational - opportunities are realized and the current course of production is controlled.

3. Depending on the objects of functioning:

• production planning;
• financial planning;
• sales planning;
• personnel planning.

4. Depending on the periods (coverage of a period of time):

• short-term for a period of 1 month to 1 year of the enterprise;
• medium-term - 1-5 years;
• long-term - more than 5 years.

5. Depending on the possibility of making changes:

• flexible - changes are allowed;
• hard - no changes are expected.

CEO speaking

Vladimir Mozhenkov, General Director Audi Center Taganka, Moscow

Four years ago, on one of my business trips to the USA, I got acquainted with the “principle of three periods”, which I later successfully implemented in my company. The market in which we work is growing, so it is very important for the head of the department to catch market trends in time. The principle of three periods allows you to do this most effectively.

The three periods are the three previous quarters. Based on the data of these periods, we draw a graph, draw up and adjust a plan for the next quarter. If we talk about 2016, then the plan for the first quarter will be formed on the basis of data from the second, third and fourth quarters of 2015. Everything is very simple - you need to put three points and draw two lines. You can get one of three trends: positive, negative or unchanged.

Option 1. The trend is positive. If we see positive dynamics on the chart, then in the plan for the next quarter we can put the average figures for the previous three quarters or the figures for the last quarter. There is a third option - to lay the indicators offered by the head of the department (naturally, they should be higher than those calculated on the basis of three periods). I am a supporter of a little overestimation of goals when planning: my task is to create tension in the company so that employees do not relax. If the leader is ready to overfulfill the plan, then I simply ask what resources he needs.

Option 2. The trend is negative. In this case, the main task in planning is to stop the development of the situation in a negative direction. In our company, such problems arose, but very rarely. For example, in the first three quarters of the year, there was an increase in receivables - we planned two million, but it turned out to be two and a half. The task for the fourth quarter is to stop the further growth of debt and not exceed the last indicator, and for the next quarter - to bring the amount of accounts receivable to the planned indicator that was set earlier (that is, to two million).

Option 3. The trend does not change. In a growing and dynamic market, such situations should not be. But if, nevertheless, the trend remains unchanged, there are two options for planning for the next quarter: we lay down the same indicators that we have achieved, or we set the bar a little higher.

After the head of the department determines the trend, he comes to me with graphs. In preparing for the meeting, he must also analyze the resources he has and the market (customers, competitors). Based on all the data, we determine the quarterly plan. However, the planning does not end there. I ask each department head to submit a plan for the implementation of the stated plans. Each director must prescribe how he will achieve the planned indicators: resources, deadlines, who is responsible for each stage.

What are the steps in an effective planning process?

1. Drawing up plans - making decisions about the future goals of the enterprise, ways to achieve them. Based on the results of this process, a system of plans is formed. Combines this stage:

• research of the internal and external environment of the organization. The main components of the organizational environment are determined, with the selection of those that are really important for the enterprise. Collecting and tracking information about these components, making forecasts for the future state of the environment, assessing the real situation of the company;
• determination of the desired direction, guidelines in activities, mission, vision and set of goals;
• strategic analysis. The Company compares the goals and results of studies of internal and external factors, with the definition of a gap between them. Methods of strategic analysis become the basis for the formation of different strategy options;
• one of the alternative strategies is selected, its development is carried out;
• the final strategic plan of the enterprise is being prepared;
• preparation of medium-term planning. With the preparation of medium-term programs and plans;
• formation of an annual operational plan of projects. This is based on the strategic plan and the results of the medium-term planning;
• implementation of a plan;
• monitoring the implementation of the established plan.

2. Implementation of planned decisions. As a result, real performance indicators of the enterprise are obtained.

3. Control of results. Real and planned indicators are compared, prerequisites are created for adjusting the actions of the enterprise in the chosen direction.

Factors to consider when planning

1. The range of manufactured products.
2. Seasonality of demand.
3. Own trading network, terms of cooperation with dealers.
4. Availability of large one-time orders (export or domestic for key suppliers).
5. Work to order (the need to comply with the exact terms of production, the possibility of warehousing).

Effective planning tools

For the analysis of the environment - the basis for developing a development strategy

1. SWOT-analysis - to determine the reasons for the effectiveness or inefficiency in the activities of the enterprise, it consists in a concise analysis of marketing information, on the basis of which a conclusion is made about the desired direction of movement and development of the enterprise, establishing the final result of the distribution of resources by segments. According to the analysis, a hypothesis or strategy is developed for further verification.

2. Competitive analysis - is a deep comprehensive study of the competitive position of the organization, with an assessment of available markets, in order to form an effective enterprise strategy.

3. Comparative industry analysis. The object of this analysis is the performance of enterprises in the same industry. In particular, labor productivity, turnover, profitability.

4. Resource analysis is an analysis of the internal environment of the enterprise.

5. Competitive analysis according to the "5 forces" model by M. Porter.

To define the mission and goals of the organization

1. Brainstorm. It is an operational method in solving a problem based on stimulating creative activity. Participants in the discussion are invited to express as many options as possible, even fantastic ones. Then, from all the proposed ideas, the most successful ones are selected, which will be implemented in practice.

2. Tree of goals - is a structured set of goals of the system, a program built on a hierarchical principle - with the allocation of a general goal, subordinate goals, divided into 1st, 2nd and subsequent levels, like a tree.

3. Business engineering (business-engineering) is based on a systematic approach. The company is an open system, described accurately, formally, comprehensively and completely, building basic information models of the enterprise in interaction with the model of the external environment.

• Brainstorming Method: 3 Rules for Making Good Decisions

For strategy selection and basic scenarios

1. Method of the Boston Consulting Group (matrix). The indicators that form the evaluation matrix are the rate of production growth, the market share controlled by this enterprise.

2. McKinsey method (matrix). The main evaluation indicators are the competitive position of the enterprise and the attractiveness of the market.

3. Method of development curves. The basis of this method is the construction of the dependence of the size of production costs and its volume.

4. Model Shell / DPM - in the form of a two-dimensional table, with reflection on the X and Y axes of the company's strengths and industry attractiveness, respectively.

5. Model ADL / LC - built on a combination of 2 parameters, 4 stages of the life cycle of production and five competitive positions. Based on the model, an updated strategy for the development of the enterprise is selected.

6. Product life cycle method. This method is based on the definition of strategic directions, actions for each stage of the product life cycle.

To develop a basic strategy

1. Model I. Ansoff. In this model of product development, several strategies can be used simultaneously. The model is based on the premise that the most preferable strategy for intensive growth in the level of sales can be determined based on the decision to sell existing or new products in the current or new market.

This matrix is ​​intended to describe the possible strategies of the company in a growing market. This model assumes that in order to ensure integrity, the strategic plan of the enterprise must have an administrative and financial strategy.

Financial strategy is a set of tools and rules that are aimed at increasing the financial potential of the enterprise. Administrative strategy involves a set of appropriate rules for the organizational development of the company.

2. Model G. Steiner. A matrix that includes the classification of products and markets into existing, new but related to existing, and entirely new. By

The data of the matrix can reveal the levels of risk and the probability of success in different market-product combinations.

3. D. Abel's model. It is possible to measure business strategy according to the following criteria:

• customer needs;
• served consumer groups;
• technology that is used to develop and manufacture a product.

To implement the strategy

1. Methods of network planning. The main goal of these methods is to minimize the duration of the project.

2. The Structure of the "Work Breakdown" - the original tool for organizing work, ensures the division of the entire scope of work according to the structure of their implementation in the company.

To evaluate and monitor the implementation of the strategy

1. Strategic audit - is a check and evaluation of the quality of work of the enterprise units in which strategic management is carried out.

2. Internal audit - the provision of objective and independent guarantees and consultations to improve the activities of the enterprise. Internal audit contributes to the achievement of set goals, based on a consistent and systematic assessment, improving the efficiency of control, risk management and corporate governance processes.

• Strategic development planning: 7 stages of strategy development

Effective planning in times of crisis

1. Focus on the policy of import substitution. Import substitution involves the establishment of the production of necessary products by the efforts of domestic producers. Import substitution can be carried out on the basis of predominant market mechanisms, or through administrative intervention by various political structures.

You should consider which of the components of production that you previously purchased abroad can be purchased from domestic enterprises. It is necessary to calculate the budget and regime, only then we add this item to the plan of our enterprise.

Narrative practitioner

Vyacheslav Puzenkov, Chairman of the Board of Directors of the Modular Boiler Systems group of companies

Before setting sales volumes in the plan, you should understand what the crisis market is able to offer. The domestic market for modular boiler systems is fundamentally different in comparison with the segments of the automotive industry or household appliances, given the high inertia. Here, the main consumers are companies in the market of long-term construction of commercial, industrial or residential complexes. Despite the economic instability of the situation, heat generation equipment is considered the key to almost any building.

In addition to inertia, the Russian market of modular boiler systems is characterized by almost pure competition - with many market participants who cannot significantly influence the average market price of products. All enterprises here have almost the same growth prospects, which are limited only by demand.

We are planning for 2016 sales growth of 20-25%. It is this volume of sales, according to the experience of past years, that makes it possible to increase production without the need for significant investments.

We achieve this result by minimal expansion of production capacity or by transferring employees to work on a two-shift schedule.

2. Expand and strengthen the sales department. After determining the desired level of sales for 2016, the next stage is devoted to drawing up a sales plan. An operational plan (for the 1st quarter) can be built in the context of product groups for six months, based on the report of the commercial department on transactions planned for this period.

Consequently, sales managers can record in the CRM system companies with which cooperation is at the stage of signing an agreement. Every 2 weeks, the sales director should update this plan based on the sales report prepared by the sales department. In case of failure of the transaction or termination of negotiations on the part of the client, it is necessary to connect the sales director to the process.

In addition to the operational plan, it is also necessary to draw up a tactical one (for six months), which should also be based on the report of the commercial department. It is necessary to give in this plan a scheme for a uniform increase in production volumes. When forming a strategic (annual) plan based on the first 6 months of the 40/60 ratio, the number of transactions for the 2nd half of the year should be calculated.

This proportion is universally suitable for many companies. But it is difficult to predict the development of the situation for a period of more than the first half of the year given the economic instability. Therefore, you need to focus mainly on the tactical plan.

We recommend evenly distributing the growth in production and sales by 20-25% for 12 months, reflecting this information in all plans. Following the planning comes the main stage - the stimulation of the commercial department. To do this, steps can be taken in the following directions:

1. Extensive path. Assumes the expansion of the commercial department of the enterprise. To find out the required number of employees to increase sales by 20-25%, you need to calculate the "cost" of your sales managers by analyzing incoming traffic.
2. Intensive path. According to the analysis of the average "cost" of an employee, it will be possible to determine that 2-3 new managers will not actually be able to immediately bring a sharp increase in annual revenue. It is necessary to calculate, according to the data of previous years, after what period a beginner is able to reach the required level - not earlier than 2-3 years. Therefore, you need to think not only about expanding the commercial department, but also improving the quality of work due to the growth of incoming traffic.

The most common planning mistakes

Mistake 1. A plan without a goal and incorrect delegation of authority

When planning, you need, first of all, to ask yourself a few basic questions. It also matters who you entrust the planning to. For example, the planning and economic department will be able to submit a forecast, but not a plan. In turn, the management can approve the plan, require the presence of appropriate volumes in it, but there is no need to “lower” the plan from above. Otherwise, the management will be responsible for the implementation of the plan, but there is no need to talk about compliance with reality. There should not be aimless drawing up of a plan, it is important to be aware of the tasks of its development.

Error 2. Linking annual planning to calendar years

In companies, work with the following scheme is common - planning at the end of the previous month for the indicators of the next, trying to achieve them all 30 days. At the beginning of the next month, all data is summarized, with a comparison of actual indicators and initial plans. It is natural to want to transfer the working mechanism to annual planning. Usually at this stage, problems arise.

Planning participants are sometimes poorly aware of the rules and nuances of drawing up plans for the year, they do not want to spend time on this. Therefore, the management is working on the annual plan, setting too ambitious goals for the enterprise, and which does not really understand how to achieve such goals, therefore, it proposes the transfer of current indicators to the next year.

As a result, a situation arises when the plan shows overall growth, including stagnating branches and products. Managers will not be motivated to carry out such an unrealistic plan.

Rules for effective planning

1. Provide business processes, approve the rules of interaction between financial, logistics, production and sales departments.
2. Fixation, analysis and prompt elimination of interaction failures between departments.
3. Automation of planning, accounting, implementation of the ERP system, electronic product reservation system by the sales department.
4. Maintaining electronic document management with appropriate training
5. Constant work to optimize the internal logistics of the enterprise.
6. Timeliness of modernization of production capacities.

Is it always necessary to demand 100% fulfillment of the plan?

Vladimir Mozhenkov, General Director of the company "Audi Center Taganka", Moscow.

Six or seven years ago, we introduced the following rule: the plan is considered fulfilled if the result is in the range of 95-110%. This allows you to both stimulate people and create useful tension at work. By the way, overfulfillment of the plan by more than 110% is bad, because the quality of work is declining. In other words, it is necessary to set not only the minimum limit, but also the maximum one.

For example, I say to the director of the profit center: “You did a great job last year, sold a thousand cars. I think this year, as the market grows, you can sell one thousand four hundred or one thousand five hundred.” To which he replies: “What 1500?! It's hard to sell a thousand here! New dealerships are opening, customers are switching to cheaper cars. What 1500?!». And he will talk for a month about how hard it is. Of course, he understands that the well-being of his family depends on the implementation of this ambitious plan, but at the same time he wants to play it safe. I give him time to feel the goal, to believe that it is realistic to achieve it, because any goal must be measurable, realistic and achievable. To make him feel more confident, I insure him, I say: “I will give you resources so that you complete the plan by 100%, but if you complete it by 97%, 96% or even 95%, then it will be considered that you completed the plan, and you will receive all the bonuses and bonuses. And if after that he fulfills the plan, say, by 98%, 100% or even 103%, I tell him: “See? Worked great!" And the trend on the chart is positive (although the dynamics is not very significant). But if the manager fulfilled the plan by 94.99%, then he is already losing something. At 80–95%, this is even worse, but if it is less than 80% (we have never had this), then the manager does not receive any bonuses - only a bare salary.

"Modular boiler systems" The group of companies was founded in 2005. Field of activity - the implementation of services and the supply of ready-made heat and power solutions in the market of block-modular boiler houses and mini-CHPs. Among the clients: Gazprom Transgaz Moscow, ABH Miratorg, Ostankino Meat Processing Plant, Castorama, Samsung Group, Hyundai, etc.

Mikhail Strupinsky graduated from Moscow State Technical University. N.E. Bauman. He worked in the design bureau of the cable industry. Author of about 50 scientific papers. Has about 50 patents for inventions. Honorary Builder of Russia (2006). "Special Systems and Technologies" Field of activity: design, manufacture, installation and maintenance of household and industrial systems of cable electric heating, production of temperature control equipment. Form of organization: OOO. Territory: head office - in Moscow; production - in Mytishchi (Moscow region); representations and dealers - in 250 cities of the world. Number of employees: 1500. Annual turnover: more than 3.2 billion rubles. (in 2009). Seniority of the General Director in office: since 1991. Participation of the CEO in the business: owner.

"Audi Centre Taganka" is part of the AvtoSpetsCentre group of companies.

In the article, we began to analyze the topic of time management, now let's talk about the rules of planning.

As Benjamin Franklin said, "Time is money." We have been using this axiom for more than 250 years.

But some modern business philosophers believe that time and capital are equivalent concepts in only two ways:

• time and money are limited resources;
• time and money have a value.

According to many others, time is much more valuable because:

• you can't get more time for any amount of money;
• no one gets more or less time than you.

“You have exactly as much time as Michelangelo, Leonardo da Vinci, Thomas Jefferson, Pasteur, Helen Keller, Albert Einstein had” - Jackson Brown;

• money can be borrowed, but time never;
• Money can be spent tomorrow, but time can only be spent today.

Despite the divergence of views on the issue of the equivalence of time and capital, it is clear that time is limited in any business area, and planning is an effective tool for managing this invaluable resource.

... "Plans are worthless, planning is priceless" Dwight David Eisenhower, 34th President of the United States.

So if you want to make the most of your time potential, remember a few basics. planning rules.

Basic planning rules:

1. Never start a day if it hasn't already been planned out on paper.

If your goal is not written down, then it does not exist at all. A to-do list is a map that will keep you from falling off or deviating from your goal.

2. Working with a written to-do list increases your overall performance from day one of planning.

In the evening, prepare a list of tasks that you need to complete the next day. Thanks to this, you will always know where to start your day.

3. Work on your list throughout the day.

If you have a new task, add it to the priority list in relation to previously scheduled tasks. After completing the next task from the list, be sure to cross it off. This will give you a sense of satisfaction with your work, give you enthusiasm and inspire you to complete the following tasks.

4. Plan from big to small, long term to short term, life goal to daily plan.

For each case, set fixed deadlines for when it must be completed. ... "One completed productive task is worth fifty half-finished tasks." — Malcolm Forbes.

5. Always divide a complex task into small subtasks.

A decision tree helps here, where the key task is a tree, and the subtasks for its implementation are branches. Continue "branching" until the process of completing the entire task becomes simple and transparent. This is where MindManager comes in handy, with which you can easily create an interactive visual mind map.

Before you start doing anything, remember the basic planning rules and don't forget about 10/90 rule: 10% of the time spent planning before the start of the task will save 90% of the time to solve it. And your success is guaranteed!

And finally, a short video about planning your time from Stephen Covey, leadership specialist, life management, teacher and organizational management consultant.

Hello dear friends!

In today's article we will talk about the most valuable thing in our life. About what is used imperceptibly, given away or spent with benefit. We often lack it, and even twenty-four hours a day seem to us a minimum that is not able to satisfy all our needs. So, did you know? Yes, it's about time. How do you fit everything you need into your day?

What is needed in order to maneuverably use minutes to achieve maximum effect? In today's material, you can find useful instructions and ways to control the dial hands. Efficient use of time is the tool that a modern person cannot do without in a no less modern world.

What is time?

Time is an illusory and no small reminder that life is fleeting. You can see him in photographs, you can meet him in the mirror, you can see him by looking at your children, noting how fast they grow.

Every day, like a huge supermarket, without discounts and promotions, it offers us new twenty-four hours to realize ourselves in space. We either use time efficiently or we observe what is happening. Do you manage to do everything in a day? Most of us don't have governesses, servants or cooks.

A colossal amount of time eats up everyday life, work and a maniacal desire to do everything: study, home, work, meeting friends, do not forget to visit parents and grandmothers, choose a gift for the birthday of a loved one, etc. Situations and life circumstances sometimes pile on our head and with a bang fail the roof, which is already almost going from the bustle of unfinished business.

Have you often felt the need for an assistant or another gadget that will simplify your life?

My personal assistant

Modern gadgets are an excellent reason to learn new things and resort to e-help. To date, their number is growing like mushrooms and pleases the most spoiled and sophisticated buyers. Organizers, tablets, notebooks- all this was created to make life easier for you and me. Applications that are installed on your phone in seconds, with joy and not a dull notification, will help you plan your time and not forget that their small, artificial cerebellum cannot forget, even if it wanted to.

A person by nature is a lazy creature and does everything to ensure that the amount of effort put in is justified by 100%. But sometimes, when time is already out of our control and slips through our fingers, taking ten minutes to describe everything you need in the application or take notes in a notebook seems like an impossible task. Familiar, right?

There is a sure way to deal with the current situation and temporary chaos. Chipp and Dale are planning their own day.

How to learn to plan your day?

Planning is something we were often told about by our parents as children. A clear division of tasks, their construction and structuring, plays the role of a good and high-quality disorder blocker. After all, remember, you did your homework - went for a walk, walked the dog, took out the trash or washed the dishes - you can watch your favorite cartoons.

Business before pleasure!

Theoretically, nothing has changed, except that time has passed, we have matured and are used to solving our problems situationally. That is, what has already fallen on our already tortured little head. How to deal with it? How to fight?

How to organize the day and choose a planning strategy?

Surely, before going to bed or in the morning, everyone thinks about what needs to be done and when it is best to introduce it into your time management. You can plan your day in different ways. Having learned to do this for the short term of the day, you can safely move on to plans for the week, month and year.

Thus, every minute of your precious life will not be wasted.

The ability to prioritize is an acquired skill that we need so much in order to correctly distribute the load.

Planning can be roughly divided into two parts:

short term planning

Everything that you, as Superman, can change or adjust throughout the day.

Short-term planning is a unique way to profitably allocate energy-intensive actions to solve everyday affairs and successfully maneuver in their restructuring, progress in order to optimally achieve the number of completed items.

Short-term planning involves making to-do lists or tasks that you would like to accomplish tomorrow, today, or within the hour.

Long term planning

Planning for longer time distances can be learned using this item. Would you like to go on vacation in the summer? Survive after a global renovation of the living room? Distribute your time and energy wisely. Long-term planning includes short-term planning and one cannot exclude the other.

I hasten to prescribe one important piece of advice. There are no conventions in planning. Very important analyze every little detail giving her power. The picture of your time is made up of small puzzles, and if you break the harmony, there will be no masterpiece as a result. Let's take an example.

Long term planning: renovate the living room. It would seem that it is not clear? And let's dig deeper and notice the entire volume of the iceberg. In your gadget or notebook, you will need to break down the item in detail, taking into account the time, place and event.

For example, to make repairs in the living room before the end of 2016:

• allocate a budget ($10,000)
• find additional income in the amount of 400 USD monthly
• work out the interior with the designer until September 2016, etc.
• decide on the style of repair

Each item can be divided into details ad infinitum or your complete satisfaction that everything is concise, simple and clear. And in the end, the goal will be achieved. Mission Complete! You are well done.

Day planning and where to start?

How to make a plan for the day, you ask? I won't go without advice. The planning strategy works perfectly if you perform complex tasks first. Often we do not want to immediately plunge into the pool with our heads and do not pleasant, not interesting or tedious things, delaying such pleasure for the evening.

The performance of our brain at sunset is less effective than in the morning. Therefore, be patient and solve global issues when your gray matter is most effective, that is, in the morning.

Perfectly this tactic is applicable in the organization of the working day. If you are already waiting for an emergency, select the most difficult and necessary tasks as soon as possible, for their victorious solution with a shout of “Banzai!”. Thus, you will free your day from unnecessary worries and will be able to praise yourself with pleasure by marking this item as completed.

Planning and its types are designed for the fact that in the near future you will become the real master of the time of your day, and thereby life. Working daily in your application, gadget or organizer, you will cultivate a useful habit that can become a reason to be better tomorrow than yesterday.

Achieving the result directly depends on you and on your desire to control your time and live as brightly and efficiently as possible every day. Action for the sake of action without a goal is an empty shudder of space. What are you dreaming about? What do you want?

Having painted all the steps in stages, you will be happy to note that in your head it seemed much scarier and more voluminous than in an electronic screen or notepad sheet. Step by step, completing task after task, your performance and efficiency will increase, and chaos, disorder and fear will decrease in direct proportion.

On this, perhaps, I will finish my epic thoughts and leave you alone with the awareness of time and its power. I hope that the minutes that we spent with you will be useful, and the tips presented in this article will help you cope with the flow of tasks that are easy to keep track of.

Dear friends, subscribe to blog updates, in the comments, tell us about how you plan your time? Recommend it to your friends on social networks for reading and may the planned happiness be with you!

See you soon on elenarou's blog. Bye Bye.

Surely it happens to you that at the end of a hard day you feel empty not because you are tired, but because you have not achieved a single significant goal. Each of us has excuses for this: endless meetings, frequent distractions, urgent matters. But the result is the same - you did not have time to do anything that you planned in advance. So how do you learn to plan your affairs so that you have time for everything - important tasks, family, entertainment?

The Importance of Planning

If you plan effectively and intelligently, then this skill allows you to:

• Know how long it will take to achieve a certain goal.
• Make sure you have enough time to complete the most important tasks.
• Plan for unforeseen circumstances.
• Avoid taking on too many tasks that you can't handle.
• Work hard towards your personal and career goals.
• Have enough time for family, friends, self-development and hobbies.
• Achieve .

Time cannot be bought or slowed down, but it can be wasted and regretted about the past. Planning helps you enjoy the present and strive to succeed in the future.

How to plan your time

Many things are best done today and now, but it is best to start planning at the beginning of the week or month and do it regularly. However, if you are a freelancer, you can start now.

There are hundreds of different methods and applications that will allow you to effectively plan your time. For example:

• wunderlist
• Trello
• Todoist
• Any.do

These services are convenient, they allow you to easily enter data, get feedback in the form of graphs and additional information.

Determine available time

Surely you have things that you do every day and spend a certain amount of time on them. It's tempting to include that too, but be realistic - you need to plan your free time. Decide in advance how much free time you will spend on work, how much on self-development, and how much on health, family and entertainment.

Plan your main activities

What actions do you absolutely need to take in order to be guaranteed to do your job well? Proceed precisely from this, do not make it bad, do not take this time.

Identify high priority cases

It is these things that should be in the first place for you, which does not necessarily mean doing them first (there may be a certain time for them beyond your control). This means setting aside time for careful preparation.

For example, your top priority is to study in a year. You have signed up for the courses and three times a week you need to be in a certain place from six to eight in the evening. You must not miss a single lesson, take care not to be late for courses and do all your homework, if any. This is your top priority. Remember also that attending courses alone will not be enough, because a person will achieve high results only when he weaves a new skill into his daily life. In the case of English, this means reading books and watching movies in that language. You may not do this every day, but you must attend courses and be prepared for them.

Plan for contingencies

A common mistake newcomers to planning make is to think that everything will go exactly as planned. In our world, anyone and anything can let you down: people, circumstances, weather conditions, the exchange rate, government policy, your own body. Therefore, be wiser and set aside a few hours just in case.

Schedule discretionary time

Discretionary time is the amount of time left between your tasks if you complete them earlier than expected. It is also a consciously allocated period of time during which you want to achieve goals. It all depends on your values ​​and priorities. For some people, it might be reading a book or watching a movie.

Analyze your activity

When planning, it will not be enough to try to have time to do everything. You will need to seek a possibly eternal balance. Even the most successful people are extremely flexible when planning - they, their body and its capabilities in order to improve their to-do list every week. You can also delegate your responsibilities, ask for help and outsource tasks.

For a deeper understanding of planning, take a course on . In it you can learn about its basics, as well as choose a technique that is right for you.

We wish you good luck!