* Organization of office work. Document types
* Normative documents on office work
* Approximate composition of documents of the personnel service
* Orders for personnel
* Grounds for orders for l / s - memorandum and explanatory notes, submissions, minutes, acts
* Orders for the main activity, having an arbitrary form
- Normative base
- Common mistakes in orders
- Options for orders to cancel previously issued orders
* Documents of military registration
* Documents for the Pension Fund
* Notifications, notifications, directions, references
* Sample orders issued by the personnel department for all other occasions
* Save time when creating a document
Typical mistakes in orders.
Consider the most typical mistakes encountered in the preparation and execution of orders for the main activity. Qualifying this or that phenomenon as an error, we will rely on the provisions of the Model Instructions for Paperwork in Federal Executive Authorities.Preamble (stating part) of the order of the organization "On the establishment of the Commission for the transition to a new wage system"
In accordance with the Regulations on the establishment of wage systems for employees of federal budgetary institutions, approved by Decree of the Government of the Russian Federation of August 5, 2008 No. 583, I order: ...
Where is the mistake? AT this case the justification is a reference to a normative legal act issued by the Government of the Russian Federation. When referring to documents in the preamble to the order, it is necessary to provide the full imprint of the document: the name of the type of document, the name of the body that issued the document, the date, the registration number of the document, the heading to the text. If a reference is made to a document approved by any body, indicate the type of document, the body by which it was approved, and the date of approval. It should also be borne in mind that there is no official abbreviation of the words "Russian Federation" in the form of "RF". The words "Russian Federation" are used in the form of a full name or an abbreviated name - "Russia", which in official documents is used only in the abbreviated names of federal executive bodies (the Russian Foreign Ministry, the Russian Ministry of Health and Social Development, etc.). Therefore, in this case, the preamble should be worded as follows:
In accordance with the Regulations on the establishment of wage systems for employees of federal budgetary institutions, approved by Decree of the Government of the Russian Federation dated August 5, 2008 No. 583 "On the introduction of new wage systems for employees of federal budgetary institutions and federal state bodies, as well as civilian personnel of military units, institutions and subdivisions of federal executive bodies, in which the law provides for military and equivalent service, the remuneration of which is currently carried out on the basis of the Unified Tariff Scale for Remuneration of Employees of Federal State Institutions," I order: ... Preamble in the order "On measures to ensure fire safety".
On August 27, 2009, during non-working hours, a fire broke out in the building of a branch of Mayak OJSC in the Pskov region. As a result of the fire, the buildings of the main building and garage boxes, as well as property in them, were damaged. The cause of the fire was the lack of proper control over operating electrical appliances and energy consumption, the absence of a security and fire alarm at the facility, and a malfunction of the automatic fire protection of the power supply system. In connection with the violation of fire safety rules, which led to a fire and material damage, I order: ...
Where is the mistake? In this case, the reason for issuing the order was an emergency - a fire. However, the order is issued not only in connection with the fire, but also to prevent similar situations in the future. In addition, the orders do not use a narrative manner of presentation.
In this case, the ascertaining part should be stated as follows:
In connection with the fire on August 27, 2009, during non-working hours, in the building of the branch of Mayak OJSC in the Pskov region, which arose due to the lack of control over operating electrical appliances and energy consumption and caused significant material damage (the buildings of the main building and garage boxes were damaged), and in order to ensure fire safety at the facilities: to increase responsibility for the operation of electrical equipment and the power supply system, to provide security and fire alarms and means of automatic fire protection of the power supply system, I order: ...
In some situations, in the preamble to the order, it is necessary to refer not only to the normative document, but also to the goal of management activity, which must be implemented with the help of the order, or to the circumstances that have developed in the activity. The preamble in this case can be built according to one of the schemes:
1) a reference to circumstances (or a statement of purpose), a reference to a normative document;
2) a reference to a normative document, a reference to circumstances (or a statement of purpose).
The choice of one or another version of the preamble depends on what is the immediate reason for issuing the order.
It sometimes happens that the drafter of the order may choose the wrong sequence of parts of the preamble.
Preamble in the order of the joint-stock company "On amendments to the organizational and functional structure of the company".
In accordance with the decision of the Board of Directors of the company (minutes of November 15, 2009 No. 4) and in order to improve the organizational and functional structure and management processes of the company, I order ...
Where is the mistake? In this case, the reference to the decision of the Board of Directors of the company is put in the first place in the preamble, and then the goal is formulated, while the goal of making the decision should be put in the first place. The preamble should be worded as follows:
In order to improve the organizational and functional structure and management processes of the company and in accordance with the decision of the Board of Directors of the company (Minutes of January 15, 2009 N ° 1), I order ...
The preamble to the order is separated from the administrative part by the word "I order", which, in accordance with the Standard Instructions for Paperwork in Federal Executive Authorities, is printed in discharge. In many organizations, it is customary to print the word "I order" from a new line in capital letters, from the border of the left margin or with a paragraph indent. Both options can be considered acceptable, for example, in the order of the organization to approve the forms of planning and reporting documents:
In order to improve the organization of the work of the company and to change the procedure established by Order No. 81 of December 25, 2009 "On planning the work of the company", -
I ORDER:
1. Approve the forms of monthly work plans and reports on the work of the company's divisions (Appendices 1.2).
2. From March 01, 2010 introduce the approval of monthly work plans and reports on the work of the company's divisions by the deputies of the general director of the company in accordance with the established distribution of duties between them.
3. To impose control over the execution of the order on the Deputy General Director Yu.M. Nikolaev.
The form of presentation of the administrative part of the order depends on the nature of the decisions being made. If the order is of a normative nature, and also if the decisions set forth in the order are, in essence, organizational, in the paragraphs of the administrative part, management decisions are formulated as follows: "to approve..." "to create..." "to liquidate..." form ... ", etc., while, as a rule, the performer and the deadline are not indicated. If the decisions are specific orders, the paragraphs of the administrative part indicate the person responsible for the execution of the order, the content of the order and the deadline for its implementation. The point of the administrative part in the order on the approval of the staffing table.
I ORDER:
1. To put into effect from 01/01/2010 the approved staffing table.
2....
Application: staff list - 3 sheets.
Where is the mistake? This example has errors. Incorrectly formulated management action. This order is an order approving the staffing table, therefore, paragraph 1 of the order should say: "Approve the organization's staffing table for 2010." In this case, the staffing table is approved for a year, therefore, it is not necessary to include in the order the phrase about putting the document into effect at all: the staffing table will be approved from the date of issuance of the order. An indication in the wording of the decision - "... for 2010" - means that the approved staffing table will begin to operate from 01/01/2010. If the staffing table were put into effect, for example, from 03/01/2010, the paragraph of the administrative part should say: "Approve the organization's staffing table and put it into effect from 03/01/2010".
Since the approved document is always an annex to the order, a reference to the application must be made in the corresponding paragraph of the administrative part in the following way:
I ORDER:
1. Approve the organization's staffing table for 2010 (appendix).
2....
It is not customary to refer to attachments in orders in the manner described in Example 5 above.
The order is an administrative document, therefore the points of the order should not contain recommendations or wishes, they should be prescriptive. To do this, in the paragraphs of the administrative part of the order, the indefinite form of perfective verbs is used: organize, carry, develop, approve, create, liquidate, etc.
The point of the administrative part in the order on the creation of the Commission for the transition to a new wage system.
P R I C A Z Y V A YU:
1. . . .
2. Commissions for the transition to a new wage system:
2.1. Working meetings should be held at least once a week. Unscheduled - as needed.
2.2. The activities of the Commission are:
- analysis of the current state of the staffing table in the context of personnel categories;
- the ratio of positions (professions) of employees, provided for by the staffing tables of institutions, with professional qualification groups and qualification levels.
Where is the mistake? In the above example, paragraph 2.1 should be worded differently:
"hold working meetings at least once a week, unscheduled - as needed";
A point of the administrative part in the order on the establishment of the Commission for the transition to a new wage system.I ORDER:
3. In its work, the Commission is recommended to keep in mind that the wages of employees (staff) established in accordance with the new wage system cannot be less than the wages paid to employees in accordance with the employment contract before the introduction of the new wage system, if the condition of maintaining the volume of official duties of employees (personnel) and the performance of work by them of the same qualifications.
Where is the mistake? paragraph of the order is worded as a recommendation. In order for this provision to acquire a prescriptive (directive) character, it must be stated as follows:
3. Commissions proceed from the position that the wages of employees (staff) ...
Orders should not contain non-specific provisions, provisions of a general nature that do not entail specific actions.
For example:
1.5. Strengthen control over the working conditions of medical workers.
In order for this provision to become concrete, so that the order can be put under control, this paragraph must be worded differently, for example:
1.5. The heads of medical institutions, by (a specific date), bring the working conditions of medical workers in line with the regulations on labor and labor protection.
Since orders containing specific instructions are put under control, and each instruction is controlled separately, the drafters of orders should not forget to indicate the deadline for the execution of the instruction, as, for example, in the order:
I ORDER:
1. Directors of secondary schools to take measures to provide educational institutions with high-quality drinking water.
Where is the mistake? The absence of a deadline for the execution of this order will not make it possible to control the execution of the order. The deadline can be specified in different ways: up to 15.09.2010, within a month, within 10 days, within a week etc. The term for the execution of the order will be counted from the date of signing the order by the head.
For the convenience of working with the order, it is better to indicate the deadline for the execution of the order as a specific date and draw it up in a separate line under the order, for example:
I ORDER:
3. Principals of secondary general education schools to take measures to provide educational institutions with high-quality drinking water.
Deadline - 01.09.2010.
If the order contains instructions, the last paragraph of the order should be the paragraph on control. In this case, we are talking about control over the execution of the order on the merits and in general. Control over the execution of the order is always assigned to the officials who make up the management of the organization (deputy heads, chief specialists). Control over the execution of an order cannot be entrusted to those persons who are given instructions.
In addition, if an order (instruction) changes or cancels a previously issued document or any of its provisions (clauses), then one of the clauses of the administrative part of the content of the order (usually the penultimate one) should include the appropriate wording, including a reference to the canceled document ( paragraph of the document) indicating its date, number and heading.
For example, "Recognize as invalid the order on personnel dated 00.00.0000 No. 000."
It is not recommended to enable in the administrative part of the document, a paragraph that determines the procedure for bringing the order (instruction) to the attention of certain persons. For this purpose, it is preferable to use a mailing list, which indicates the units, officials who are affected by the order. Usually the office (secretary) or personnel department organizes familiarization of employees with its content.
Go further "Examples of orders to cancel previously issued orders"
is one of the founding documents of the company. But, as a rule, there are some difficulties in its design. The order on the appointment of the general director is drawn up in accordance with the regulatory documents, the standards of the enterprise and the requirements of the board of directors (if any).
The decision to appoint the General Director is taken collectively. After that, the relevant administrative documentation is drawn up, which includes orders, orders, decisions, job descriptions and any numerous documents. Order on the appointment of the General Director must be agreed with the trade union bodies of the company or enterprise, since the job description attached to the order must contain social guarantees and rights. Administrative documents should not only appoint to the position, but also prescribe all the exact requirements for this person.
They are divided into several areas, the most important of which are documentation in the field of labor protection and safe work; in the field of ensuring the complete safety of the production process at the enterprise, electrical safety, etc.
The order on the appointment of the general director is drawn up in a standard form and consists of several standard parts.
It is made according to several rules. The first thing to do is to familiarize the employee with his job description. The employee must confirm familiarization by putting his signature in the appropriate column. After that, it is prepared and arranged order for the appointment of the general director. It has an arbitrary form, although the order itself on the appointment of the general director contains the following parts:
1. Order cap. It is necessary to indicate the name of the enterprise or organization in it (as a rule, modern requirements for the design of documentation allow you to indicate both its full name and its abbreviated name). Then the name of the document is indicated (in our case, this is an order on the appointment of the general director). There must be columns indicating the registration number, date, and place of compilation.
2. The preamble of the order is an indication of the reason or circumstances for the preparation of the document, which contain links to administrative or legal documentation, to standards, including the Labor Code.
3. The body of the order is listing the duties of the CEO. It also fixes who will replace the director if necessary, what powers are assigned to him, etc.
After following each stage of the procedure described above, it is necessary to endorse the order in order for it to come into force.
Any administrative action begins with an order. An order is a kind of administrative document, which is similar to a shot from a starting pistol. It is published with the aim of solving the managerial, administrative tasks of an organization or its division. The order is a standard document, therefore it has a clearly regulated structure, registration rules in accordance with GOST R 6.30-2003.
Orders may relate to the activities of the organization, relationships in the workforce, the procedure for working with documentation, the imposition of penalties, incentives. Conventionally, all orders can be divided into two groups: according to office processes (main issues of activity), according to personnel (issues of personnel). Depending on the purpose of the order, the responsibility for its publication is assigned to different performers. To draw up an order, you need a special form of the institution of the established form. On the form can be used: coat of arms of the Russian Federation (institution of the federal level), trademark, emblem. Mandatory details of the order: organizational and legal form of the organization, its full name, registration number - the serial number under which the order is registered in the registration log, date of publication - date of signature by the head.You can download.
According to the rules of business correspondence on the form sheet, margins are left on the right - 10 mm, top and bottom 20 mm each. If the text of the order occupies several sheets, then they are numbered. Numbering starts from the second sheet. Numbers are placed in the center of the top row. The name of the document - "ORDER" is written in full capital letters. The text of the order is preceded by a heading, it briefly answers the question “what is the order about?” It is written without quotes. The next part of the order is a statement of its foundation. The preamble is written here, that is, the reason that caused the issuance of the order, the events that preceded it. Most often, the beginning sounds like this: "In accordance with ...", "In order to ...", "In pursuance of ...", "In connection with ...". In this part, a reference to the official document that served as the basis for the order is possible. For example, “In accordance with the order of the Ministry of Education dated May 5, 2014 No. 711 “... the name of the document.” The preamble ends with the word "I order:".
We can download:
The order does not write the words "Bring to the attention of ...". The order accompanies the mailing list, in which the essence of the order is stated in an arbitrary form and the persons who should be familiarized with it are listed. An order is not a secret document to be kept in a safe. There are people in the office work of the organization whose duty is to further work with the order after it is signed. The mailing list is not prepared if employees do not object to the need to sign without the formalities that they were familiarized with the order.- download here.
Sometimes applications are made to the order. This is done when there is a large amount of information accompanying the order. These can be: staffing tables, schemes, schedules, regulations, instructions. Each application is numbered. The application number is written in the upper right corner of the sheet. For example, - "Appendix No. 2".The original orders are kept for five years. Hiring and firing orders - 75 years. If the organization is liquidated, and the period for storing documents has not expired, then they are transferred to the city archive.
Decree - a normative legal act issued within the limits of the granted competence by the relevant management body (authority). In accordance with generally accepted requirements, a draft resolution of a governing body (authority) is drawn up on a form (based on the final version of the text of a regulatory legal act).
The composition of the details of the decision is as follows:
Name of the document type;
Document date;
Registration number of the document;
An indication of the place of publication of the document;
Title to the text of the document;
A mark on the presence of an application in the document;
Signature;
An indication of the approval stamp of the document;
Visa approval document.
The structure of the resolution includes the stating part (preamble) and the operative part. The preamble may be omitted if the prescribed action does not need clarification.
The operative part of the document is usually divided into paragraphs and, if required, subparagraphs. Paragraphs (subparagraphs) are numbered with Arabic numerals with a dot.
If there are annexes to the resolution, they (according to the text of the document) must be given a corresponding link, and each annex, for example, documents approved by the resolution (programs, plans, etc.), is drawn up on a separate sheet (sheets).
An example document is shown below.
GOVERNMENT OF THE RUSSIAN FEDERATION
DECISION On the Government Commission for Ensuring the Integration of Enterprises of the Shipbuilding Complex of the Russian Federation
In pursuance of Decree of the President of the Russian Federation dated March 21, 2007 No. 394 "On the open joint stock company United Shipbuilding Corporation" the Government of the Russian Federation decides:
1. Establish a Government Commission to ensure the integration of enterprises of the shipbuilding complex of the Russian Federation.
2. To approve the attached Regulations on the Government Commission for Ensuring the Integration of Enterprises of the Shipbuilding Complex of the Russian Federation.
Appendix: according to the text, on ... l.
Prime Minister M. Fradkov
Russian Federation
More on the topic Chapter 26 Ordinance:
- Decree of the Plenum of the Supreme Arbitration Court of the Russian Federation of February 14, 2008 No. 14 On making additions to the Resolution of the Plenum of the Supreme Arbitration Court of the Russian Federation of March 12, 2007 No. 17 “On the application of the Arbitration Procedure Code of the Russian Federation when revising judicial acts that have entered into legal force due to newly discovered circumstances
- Appealing against a decision in a case on an administrative offense The right to appeal against a decision on a case on an administrative offense and filing a complaint
To the question What is the difference between an order and an order? Where to look for forms. Thank you. given by the author Archer the best answer is Issues orders to the management of the company.
As a rule, the order concerns a narrow circle of officials and a specific task. The order, as a rule, is not of a normative nature, but is issued on operational and other current issues; it is always bylaw.
The order indicates general tasks that may relate to a wider range of duties. persons. By its legal nature, P. can be a normative act (as a rule, P. ministers, heads of institutions approve regulations, instructions) and an act of applying law (on appointment to a position, on setting plan targets).
ORDER -
1. A legal act issued solely by the head, mainly of a collegiate body of state administration, in order to resolve operational issues. As a rule, it has a limited duration and concerns a narrow circle of officials and citizens.
2. Order.
link
ORDER -
1. A legal act issued by the head of a public administration body (its structural subdivision), acting on the basis of unity of command in order to resolve the main and operational tasks facing this body. In some cases, it may concern a wide range of organizations and officials, regardless of subordination.
2. A document issued by the bodies of state and departmental arbitration for the mandatory execution of its decision.
Answer from 22 answers[guru]
Hello! Here is a selection of topics with answers to your question: What is the difference between an order and an order? Where to look for forms. Thank you.
Answer from I am Mikhailovna![guru]
Orders and instructions make decisions of a normative nature, as well as on operational, organizational, personnel and other issues of internal work. Draft orders (orders) are prepared and submitted by units on the basis of instructions from the head. Draft orders on personnel issues are prepared by the personnel service on the basis of relevant submissions. Orders are signed by the head. Ensuring the quality preparation of draft orders (orders) and their coordination with interested parties is entrusted to the heads of departments that prepare and submit the project. Draft orders (instructions) and annexes to them are endorsed by the executor and the head of the department that submitted the project, the heads of departments for which the project provides for tasks and instructions, as well as the head of the preschool educational institution and the legal service. Objections to the draft order (instruction) that arise upon approval are set out in the certificate that is attached to the draft. If fundamental changes are made to the draft order during the approval process, it is subject to reprinting and re-approval. Draft orders (orders) submitted to the head for signature are endorsed by the deputy heads in accordance with the distribution of duties. Draft orders (orders) are printed on standard forms of the established form and are reported for signature, if necessary, with a certificate that should contain a summary of the essence of the order, justification for its necessity, as well as information on the basis of which the draft was prepared and with whom it was agreed. The date of the order is the date of its signing.
Draft orders (orders) prepared jointly with other bodies or organizations are printed on standard sheets of paper without a form, indicating the names of the federal executive body and other bodies or organizations. Orders are numbered by serial numbering within the calendar year; orders for core activities, for personnel and orders are numbered separately. Copies of orders (instructions) or their reproduced copies are certified with the seal of the DOW service and sent to the addressees in accordance with the distribution index, which is compiled and signed by the performer. A copy must also be sent to the contractor and to the DOW service.
The order (instruction) is printed on the form of the established form in font size N 13.
The order (instruction) has the following details: Name of the organization. The name of the document type is an order. Date and number - the specified details are printed in a centered way.
The date is issued digitally or verbally - digitally; the number consists of the sign "N" and the serial number of the order, for example: June 15, 2000 N 21; 07/03/2000 N 44.
The title should briefly and accurately reflect the content of the text of the order. There is no dot at the end of the heading. A heading consisting of two or more lines is printed in bold with 1 line spacing. The heading of documents drawn up on forms with a longitudinal arrangement of details is aligned in the center. Orders, as a rule, do not have a heading. The text of the order may consist of 2 parts: ascertaining (preamble) and instructive. The ascertaining part briefly outlines the goals and objectives, facts and events that served as the basis for issuing the order. It may begin with the words "in order", "in accordance", "in execution", etc. If the order is issued on the basis of another document, then the stating part indicates the name of this document in the instrumental case, its date, number and heading. The preamble in draft orders ends with the word order, which is printed in a row, the preamble of the order is required: or I suggest: The administrative part must contain a list of prescribed actions with an indication of the performer of each action and the deadlines for execution. The administrative part can be divided into paragraphs and subparagraphs, which are numbered in Arabic numerals. Actions are homogeneous
