Although the obligation to fill out the staff list is not fixed by law, the inspection bodies mainly regard its absence as a violation of the laws. To avoid misunderstandings, managers should not neglect this important primary document. If only because it is useful for businesses in many ways. Let's figure out which ones, and also briefly consider the rules for filling out the T-3 form.

staffing is an normative document, the correctness of filling in which is legally fixed in the Resolution “On Approval unified forms primary accounting documentation for the accounting of labor and its payment” dated January 5, 2004.

The terms used in the Decree are provided for by the Labor Code of the Russian Federation. Staff - the composition of the employees of this organization, which is planned to be available in certain interval time.

Therefore, the staffing reflects the following points:

• the structure of the enterprise (hierarchical subordination of individual workshops or horizontal interaction);
• staffing (list of positions necessary for the normal functioning of the enterprise);
• number of employees;
• wages and bonuses.

Why do you need staffing?

Let's note some positive points:

• staffing facilitates personnel analysis of the enterprise;
• allows you to see a complete picture of the remuneration of employees;
• recruitment or dismissal of employees is carried out in accordance with the staffing table;
• resolved in court contentious issues relating to the reduction in the number of employees or the refusal of employment;
• an employment contract is drawn up on the basis of staffing data (Labor Code of the Russian Federation, Articles 15 and 57).

An example of a staffing table in the T-3 form

Form T-3: how to fill out?

How to fill out the T-3 form correctly? The "cap" or the top of the staffing table includes the following items:

• name of company. Must exactly match the name specified in the constituent documents of the organization;
• OKPO code;
• Document Number. Each company may use its own document numbering system. And staffing is no exception. The number may contain an alphanumeric designation or just a numeric one;
• date of compilation (not to be confused with the date of commencement of action - see the next paragraph);
• validity period (for staffing, usually a year);
• date and number of the order enacting the staffing table.

The order of filling in the columns (the item number corresponds to the column number in the table of the T-3 form).

Columns 6 to 8 are filled in rubles or percentages. These columns contain data on all kinds of salary increments. The amount of allowances depends on many factors, for example:

• certain (harmful) working conditions;
• non-standard mode of operation;
• systems of bonuses and encouragement at a particular enterprise;
• norms established by the legislation of the Russian Federation.

Column 9 is calculated. It contains the product of the data in column 4 and the sum of the data in columns 5 through 8, inclusive.

The procedure for compiling and approving the T-3 form

The qualification directory of positions imposes the obligation to draw up a staff list for a labor economist. Due to the frequent absence of such a position at the enterprise, sometimes this document is compiled by an employee of the personnel department. In those enterprises where there are no personnel workers, the T-3 form is usually filled out by accounting staff or even a manager.

Regardless of who filled out and compiled the staffing table, it must be certified and signed by the chief accountant and the head of the enterprise.

The head of the enterprise approves the drawn up document. For this, an order is required. The order number is entered in a separate column of the T-3 form. This column is also the final one for the number of staff units of the enterprise and the monthly payroll. The order indicates the date of entry into force of the staffing table.

Form T-3 is usually drawn up for a period of one year. However, in large enterprises this period may be less than a year. In addition, in order not to draw up a new staffing table during the year, the enterprise has the right to make changes to an already drawn up document. Such changes are formalized by order of the head. The order must indicate the rationale for the changes, for example, reorganization, reduction or expansion of production.

The staffing of the company is one of binding documents which every business should have. As a form, you can use the T-3 form, or you can develop your own, building it for the specifics of your activity (for DPR LLC, a construction company, a hotel, a school, the Ministry of Internal Affairs of the Russian Federation, kindergarten, cafe, preschool educational institution, restaurants, private security company, housing and communal services, MOU secondary school secondary school, agricultural enterprise).

Staffing for 2018, how to draw up - rules

The staff list is filled in by an authorized employee. For these purposes, there is a unified.

It contains the following information:

• the name of the divisions of the company;
• the names of all positions, specialties and categories, as well as the total number;
• a list of employees, including an indication of part-time employees;
• salary (without personal income tax), wage;
• the size of the allowances and the amount allocated each month for wages.

The names of the departments are written in order of importance. For example, first the management, then the production staff, and finally the maintenance staff.

The column "Profession" should be filled in in accordance with special directories and the job classifier.

Published in without fail manager, unless the legal charter provides otherwise.

Registration is carried out in a free form and it indicates the data on the persons responsible for the compilation and the timing of publication.

Moreover, the document must be approved by the head. He is responsible for the activity, so he checks correct filling how the staffing is done, what is changing, and so on.

Form T 3, what is -

The staffing table is an organizational and administrative document, which reflects the structure of the organization, contains a list of positions, the number and salary. In addition, it indicates allowances and additional payments for specific positions, which are possible within the framework of the company's policy. At the same time, this does not apply to individual employees, but to the number of positions and salaries for them.

Order on approval of the staffing table for 2018 -

After drawing up, a new staffing order must be approved by the heads of all structural divisions or individual employees of senior positions. After that, it is sent for consideration to the chief accountant and the head of the personnel service.

At the next stage, an order is issued by the head to approve the new schedule. The legislation does not impose any special requirements on the order, therefore, personnel workers draw up a document in any form.

After the order is issued, the date and number are affixed to the state decree itself.

Change in staffing

Sooner or later, any personnel officer has to face the need to make changes. For example, you need to introduce a new staff unit or division, or reduce an existing one, or an employee has been demoted, the main salary fund has changed, organizational structure etc. All these situations must be foreseen in advance and monitor any changes in the enterprise or in the company, as their timely introduction into this document will avoid chaos and confusion.

You can do this in two ways:

• 1. Change the schedule itself, that is, create a new one with the following serial number.
• 2. Change the current one.

All changes are confirmed by the order, after which adjustments can be made. It must state the reasons for the change.

There are no specific standards regarding the frequency of updating the schedule. Therefore, this should only be done when necessary.

Order to amend the staffing table

An order to make changes is drawn up on a standard one and the following details must be indicated in it:

• Name of the organization;
• document type;
• date and registration number;
• place of publication;
• title;
• text;
• signature;
• stamp with the inscription "Approved";
• visa approval at the end.

As we have already said, it is drawn up in free form, just like any other order or explanatory note.

The order should be coordinated with the chief accountant and the head. After the order is issued, changes can be made.

Change in staffing due to the exclusion of positions

It is possible to exclude a position or an entire unit from the staff list only with a reduction in staff. To do this, first an order is issued to make changes, the position is removed and the new document. For this, a certain procedure is followed.

To begin with, the organization should draw up a structural list of employees so that the company does not fire important employees.

It is possible to exclude a certain position from the structure of the enterprise only if certain conditions arise (crisis, change in working conditions for workers, and so on). If measures are taken to reduce staff, then the dismissed employee must be warned two months in advance.

Make an order. In it, indicate the reason for the publication, what happened, that the organization and its leader should carry out a reduction in production personnel. In the administrative part, it is necessary to prescribe the name of the position that should be excluded. Certify the document.

Produce necessary changes in the current staffing table, but do not delete the codes of positions and structural divisions.

After that, put an order on measures to reduce. It must indicate not only excluded positions, but also specific employees. Certify the document and familiarize the dismissed specialists with it.

Introduction of a new position

Today, many companies, due to their small size, assign several functions to one employee. different specialists. But each employee should have their own functions.

Effective personnel management is the basis for the work of small enterprises, therefore, in connection with the increase in employees, the management structure introduces new positions. To introduce a new position in the structure of the enterprise, it is required:

• draw up an order to amend the schedule;
• make changes;
• write a job description for a new employee.

In accordance with the new job description, the worker performs his every duty. Any change, for example, renaming a position, must be familiarized with signature.

The order to reduce the position in the staffing table

Reducing the number of employees is also one of the reasons for the changes. AT this case an individual unit is excluded from the state, while downsizing involves the removal of posts as a whole.

Exist whole line documents that any company must maintain. The obligation to fill in some of them is enshrined in law, while maintaining others is advisory in nature. In any case, document management allows you to organize all the information that arises in the course of the organization's activities. One of important documents is the staffing table, which relates to personnel.

Why is this document needed in the enterprise

The staffing table is a document that allows you to form the staffing and determine total number companies.
It contains the following information:
.List of all positions in the firm.
.Structural composition.
.All information about the salaries of employees, their wages, the presence or absence of bonuses.
.List of staff units.

This document is not mandatory from the point of view of legislation, however, it is the most convenient for accounting documentation related to wages. In addition, an employee is hired on its basis: it indicates the position of the hired employee, as well as the unit in which he will work.

In general, the staffing table allows you to seriously streamline the work of the company due to the reflection organizational structure and all information about qualitative composition employees and pay system. Accordingly, the selection of personnel is also simplified, since the range of salaries is known, clearly visible vacant positions etc.

Requirements for it, unified form

There are no legislative requirements for maintaining a staffing table, therefore, each employer determines this procedure independently. The only thing required condition- management should be carried out according to prescribed form, which has the number T-3.

This was enshrined in a resolution of the State Statistics Committee in 2004. In addition, it must be approved by order. The main condition for filling out the document is the correct indication of the positions of all employees.

In addition, the title of the position must correspond to the titles that are indicated in various qualification directories if compensation and benefits are provided for the employee.
In other cases, any names that the employer chooses can be used.

The T-3 form is a table in which the following items must be indicated:

Company name.
.Company details.
.Subdivisions in the company (or departments).
.Full list of positions (together with those on this moment not busy).
.Number of staff units.
.Salaries, which can be indicated both by a specific figure and by the boundaries in which they will change.

In addition, it is necessary to prescribe allowances (which include both compensatory and incentive payments). It is possible to add additional marks for individual positions. It is important to understand that all columns must be filled in, and signatures must be decrypted. Finally, it is imperative to make changes to the document that occur in the organization.

How to draw up a staffing table

The staff means the composition of all employees of the company, which is determined by its management for a certain period.

To compile it correctly, it is necessary to complete the preliminary stage - the formation of an organizational structure, which is understood as a display of the company's divisions in the form of a diagram.
It is important to bear in mind that it should indicate not only vertical, but also horizontal links. One of the graphs that causes difficulty in almost every company is the determination of the salary (in other words, it is called the tariff rate). This is the amount of remuneration for the performance of labor duties for a certain unit of time.
For those employees whose payment is piecework, it is necessary to indicate the tariff rate, which is calculated based on various methods.

It is important to understand that the staffing table does not allow to fully take into account the payroll fund in some companies where there is a shift schedule (this primarily concerns manufacturing enterprises). In addition, if there is a revision at night and weekends, the salary amount indicated in the document will be lower than the payroll.

Structure and filling of the document

When filling out, it is important to consider that 2 dates must be indicated in the form - the date of compilation, as well as the date of entry into force. It is very important to specify the expiration date this document(classically it is 12 months).

The structure is as follows:

1. The name of the form is indicated.

2. The full name of the organization is indicated.

3. The document number, validity period and order number are reflected.

5. Signatures of the head of the personnel department, accounting and the head of the unit (together with a transcript).

Change in staffing

The schedule can be changed.

To carry out the procedure, you can use one of two methods:

1. Insignificant changes are made out with the help of an order for their introduction.
2. Significant changes force the employer to change the schedule completely. In this case, it will have the following registration number and be approved by order.

There are a number of reasons for making changes:

Carrying out activities that may entail a change in state.
.Procedures for improving the organizational structure.
.Changes that are related to the laws of the Russian Federation.
.Carrying out planned calculations (which are carried out by the personnel management department).
.Reorganization of the company.
.Reduction or expansion of the company's production capacity, etc.

After making changes, it is necessary to make appropriate changes in other documents. This is especially true in cases of changing the title of posts, creating new services or departments, etc.

In general, personnel documents are subject to change after the staff list in 5 situations:

1.If there was a renaming of the position.
2. If some employees were transferred to another department or to another position.
3.If departments have been renamed.
4. If an employee was assigned a number additional responsibilities(in this case, the salary usually changes).
5. If wages change in other cases.

Thus, such a document as the staff list cannot be considered purely formal. It is necessary for every company that wants to improve the process of personnel management and streamline it. It will allow you to focus on enough difficult questions related to personnel management: coordination, conflict management, building a system of controlling and motivation.

Regardless of the characteristics of the management of the organization, each employer must approve a list of important regulations. The legislation does not contain specific instructions on the mandatory staffing. However, this document is mentioned in many articles Labor Code, which indirectly indicates the need for its presence.

How to draw up a staffing table for an LLC?

To understand how to compose it, you need to familiarize yourself with the filling example. By the forces of legislation, it was possible to unify the format of the regulations, which each enterprise adheres to. Simple examples and blank form can be downloaded and printed.

With the help of the staffing table, you can provide the following information:

• Availability of vacancies;
• Payroll expenses;
• Ranks of specialists and categories
• Salary and allowance.

Fill pattern and possible examples

filling unified form should be carried out in accordance with the signatures for each column. If there is no information for a particular column, and their filling is not required, then you can leave the line blank. As a rule, the company starts filling out the document with its name and the current date. If the organization will draw up regulations for a certain period, two dates should be indicated - the beginning and end of the period.

Many people use the 2018 sample staffing table for LLC (sample filling). If you use photographs and pictures with examples of the completed necessary papers, then it will be much easier to compose your form. Possible pattern filling out and compiling a document can be easily downloaded on the Internet.

Any employee to whom the manager has given an order can be responsible for approving staff documentation. The position of the employee does not matter, but most often an employee of the accounting department or the personnel department is appointed.

Example

Approval order

The structure of such a regulation of the organization has the right to permanent storage without time limits, because it refers to management documents. It is important to check that the name of the enterprise is indicated in accordance with the charter. Before filling out the documentation, you should clarify a possible change in the charter and staff, find out how many employees, how much pay labor composition enterprises and more. After the document is drawn up, the head approves the order confirming the start of the new regulation.

Thus, the approval order gives the schedule legal effect. At the stage when the approval order has already been made, the work on the staff regulations is considered completed.

2018 staffing table for limited liability company

Staffing sample 2018 for LLC sample filling contains everything necessary information about the enterprise. For an LLC, you will need to write out the details and the full name of the enterprise according to the charter. You will need an 8-digit OKPO code for this organization, which can be found in information documents. In random order, the number of the regulation is indicated. You also need to write the date of compilation and the date for the period that falls under the regulation. On the territory of the Russian Federation, only Russian is used for documents.

Example

LLC with one founder

To accept a document in an organization with one founder, you will need the signature of the CEO. As a rule, it is his responsibility to develop the staffing regulations (a sample filling will help in the correct preparation of the document).

LLC with two founders

The main document in the organization that determines the list of professions used and the number of employees required for the implementation economic activity company, is the staffing table. It is used as a base in the formation of the staff of the company and determines its monthly costs for the use of labor resources. A sample staffing table can be downloaded below.

The staffing form is developed by competent specialists on the basis of existing need in personnel and used in planning. As the enterprise operates, the data of this document may change, that is, new positions are introduced, and unused positions are reduced. Wage rates are also adjusted.

Basically, this document is valid for one year, with the beginning of a new one it is revised. Labor law does not require it normative act firms. The company has the right to use a self-developed form, or apply the staffing form T 3, approved by the State Statistics Committee. Many specialized programs contain it.

This document, after approval, is approved by the order of the head, who puts it into effect. In the future, the form is used personnel service, which, when concluding labor contracts, takes the size of the salary and its components from this document.

The staffing of the enterprise sample should be available for review to all employees.

Sample of filling in the staffing table

Let us consider in more detail the staffing sample filling.

Form T3 must contain the name of the company, as well as its registration code with the statistical authorities (OKPO). Next, its number is affixed, which is assigned to it, taking into account the current numbering order, as well as the date of issue.

Below is the date from which this provision enters into force.

On the right, an entry is made about the approval of the staffing table, that is, the number and number of the order for the main activity on the input and total necessary for the performance of employees.

The main part of the document is presented in the form of a table.

AT column " Structural subdivision» the name of the relevant department of the company is recorded according to the existing organizational structure, as well as its designation code, if a coding system is used. As a rule, it is either a set of numbers or abbreviations of the name. structural unit. It may also contain a location designation.

AT column "Position" the names of specialties, positions, etc. are indicated.

When filling out a document, it is desirable to group professions within each unit in blocks. It is advisable to write the title of the position in accordance with OKPDTR. For legal entities public sector this directory must be used, and also include the category and class of the employee in this column. The same applies to activities with hazardous and harmful working conditions, since this information is important when calculating preferential service.

AT column "Number of staff units" record the number of employees in each profession. If part-time workers work at the enterprise and an incomplete rate is provided for them, then this indicator can be recorded using decimal fractions, for example - 0.5. In the case when a position is vacant in the company, it must still be indicated and taken into account. In this case, a record is made in the last column about the presence of a vacancy, or a footnote is included at the bottom of the staffing table.

The column "Salary" indicates the monthly wage, which is subsequently indicated in the contracts concluded with employees.

Next come the columns with empty headings, merged common name"Surcharges". In this section, it is necessary to fill in all the additional payments provided for by the Regulation on remuneration for harmfulness, professionalism, intensity, special conditions labor, as well as bonuses that are paid on a regular basis, etc.

The column "Total" is the total of columns 5-8, multiplied by the number of employees in each profession.

AT column "Note" if necessary, explanatory information is indicated (about available vacancies, applicable work schedules, calculation rules, etc.).

The table ends with a summary row that summarizes the scores for each column.

The document is endorsed by the chief accountant and personnel officer with a breakdown of their positions and personal data.

The staffing example and form is given below.

The procedure for making changes to the staffing table

As a result of the economic activity of the company, additions and changes may be made to the staff list by the relevant order of the head.

If the amendments to the document are significant, then it is recommended to approve a new staffing table with the following number and certain period actions. When changes affect existing personnel (increase in salary, renaming of a position, etc.), then after issuing a new document, it is necessary to draw up appropriate additional agreements firm employees.